General Meeting Information

Date: October 30, 2025
Time: 3pm - 4pm
Location: Student Council Chambers

Zoom Link

  • Agenda

    Time Topic Purpose Discussion Leader
    3:00 PM

    Call to Order

    		 I/D
    • Joey Hua
    3:00 PM

    Roll Call

    		 I/D/A
    • Joey Hua
    3:01 PM

    Approval of Minutes

    • October 23, 2025
    		 I/D/A
    • Joey Hua
    3:02 PM

    Public Comments

    		 I
    • All
    3:08 PM

    Advisor Announcements

    I
    • Jenny Vela
    3:10 PM

    Business Item 1

    Intern Update 

    This item covers information regarding the intern interviews that took place last week.

    Time: 5min

    I/D
    • Joey Hua
    3:15 PM

    Business Item 2

    Homecoming Review

    This item is to get feedback on the turnout of Homecoming. We will discuss possible improvements for next year.

    Time: 10min

    I/D
    • Joey Hua
    3:25 PM

    Business Item 3

    Mini Flea Market Introduction

    This item gives an introduction to the upcoming mini flea market.

    time: 5min

    I/D
    • Joey Hua
    • Ben Vahidi
    • Lakshya Saini
    3:30 PM

    Business Item 4

    Winter Events Update

    This item is to inform the committee about updates for the Talent Show and our events for the Winter Quarter.

    Time: 10min

    I/D
    • Joey Hua
    • Ryan Yi
    • Audrey Tai
    3:40 PM

    Business Item 5

    Bonding Game

    The goal of this game is to help prospective interns get to know each other. 

    Time: 15min

    I/D
    • Joey Hua
    3:55 PM

    Business Item 6

    Open Floor for Questions and Ideas

    This item is to allow members to ask questions, share ideas, or discuss additional topics related to event planning and the committee’s work.

    Time: 2min

    I/D
    • Joey Hua
    3:57 PM

    Introduction and Approval of Prospective Interns

    I
    • Prospective Senators
    3:58 PM

    Public Comments

    I
    • All
    4:00 PM

    Adjournment

    A
    • Joey Hua

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Call to Order 

    Joey calls the meeting to order at 3:03 PM.

    Roll Call 

    Senators 

    Present 

    Absent 

    Late 

    Excused 

    Joey Hua

    X 

    		      

    Ryan Yi

    		 X      

    Audrey Tai

    X

    		      

    Lakshya Saini

    X 

    		      

    Ben Vahidi

    		 X      

    Interns

    Present 

    Absent 

    Late 

    Excused 

    Anusha Shringi

    		 X    

    Allissa Lo

    		 X      

    Maddie Balaji

    X

    		      

    Su Waisy / Jewel

    X 

    		      

    Janice Huang

    		 X      

    Melinda Nguyen

    		     X  

    Fan Fei

    		 X      

    Ibrahim Khan

    		 X      

    Yuexin Ding

    		 X      

    Kaung Wai Yam

    		   X    

    Advisors 

    Present 

    Absent 

    Late 

    Excused 

    Jenny Vela

    		 X      

    Dayna Swanson 

    		 X      

    Approval of Minutes 

    October 23, 2025, Moved by Ryan Yi, seconded by Lakshya Saini.

    Public Comments 

    Lakshya: 

    • Flea market is this Saturday, we need help with check-in and other things, it starts at 6 am
    • There will be two shifts: 6 am-9 am and 9 am-12 pm

    Jewel:

    • Do we have a flea market next Saturday?

    Ben:

    • I have sent out the volunteer sheet on Discord
    • This will count as an intern project
    • Will be sending out mini flea market volunteer sheet in a bit

    Ryan:

    • Thanks for helping out with HOCO

    Advisor Announcements 

    None

    Business Item 1

    Title: Intern Update
    Presenter: Joey Hua
    Time: 5 min

    Joey: Please introduce yourself

    Interns: *introduced themselfves

    Accepted interns:

    • Timothy Nguyen
    • Ridhi Sharma
    • Jasmine Bremner
    • Kaitlynn Chen
    • Caleb Man
    • Odo Lo
    • Ricky Sk Md Muhtasim
    • Thy Tang (Cara)

    Joey: I sent out the form for you guys to be interns through email. Also, change your nickname to intern on Discord.

    Business Item 2

    Title: Homecoming Review
    Presenter: Joey, Ryan, Audrey
    Time: 10 min

    *Business item is on Hoco review doc link

    Business Item 3

    Title: Mini Flea Market Introduction
    Presenter: Joey Hua
    Time: 5 min

    Joey: 

    • Date: Nov 12
    • Time: 8:00 PM - 4:00 PM
    • Location: Main quad
    • Please sign up for that

    Ben:

    • We need a lot of volunteers to help us with the setup
    • We will be sending out a sign-up sheet
    • This is a student-led event, so vendors do not receive payment. 

    Business Item 4

    Title: Winter Events Update
    Presenter: Joey Hua
    Time: 15 min

    Joey: 

    • The talent show event has been cancelled due to a lack of participants and logistical errors 
    • Get in groups of 8 and brainstorm some ideas for the winter quarter 
    • Groups will present it next week about their ideas

    The rest of the time was used for discussion of winter event ideas.

    Business Item 5

    Title: Bonding Game: TikTok imposter game
    Presenter: Joey Hua
    Time: 10 min

    Joey: We prepared Halloween candies for everyone to enjoy 

    *Business item is all about playing a bonding game

    Business Item 6

    Title: Questions & Attendance
    Presenter: Joey Hua
    Time: 2 min

    Collected Attendance

    Public Comments 

    None

    Adjournment 

    Joey adjourns the meeting at 3:59 PM.

Documents and Links

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