General Meeting Information

Date: October 17, 2022
Time: 2:30 - 4:20 p.m.
Location: MLC 255

This meeting will be held HyFlex, meaning anyone can participate in-person or online.  To join remotely, see the Zoom information at the bottom of this page.

  • Agenda

    Time Topic Purpose Discussion Leader
    *** Subject to change until 2:30pm Friday, Oct. 14, 2022 ***
    I. Call to Order


    Approval of agenda and minutes from Oct. 10, 2022

    A Balm, So Kam Lee

    Public Comment

    I Balm

    II. Needs and Confirmations


    Zero Textbook Cost (ZTC) Implementation - need

    I/D Ray, Kaur


    District and College committees - confirmations

    Chancellor's Hiring Committee

    A Woodbury


    District and College committees - needs

    I Woodbury

    III. Old Business and Informational Updates


    Coffee and sugar hours

    • Mon, Nov 7, 10:30-11:30am (day before election day)
    • Tues, Nov 15, 12:30-1:30pm 
    • Wed, Dec 7, 1-2pm (last week of classes, sponsored by Office of Instruction)
    I Balm


    Roberts Rules - cheat sheet #1, cheat sheet #2 and commentary

     I/D Balm, Woodbury

    IV. New Business


    Report and Updates from the Office of Staff Development

    I Dawn Lee

    Lead up to Fall ASCCC Plenary Nov. 3-5, 2022

    I/D Balm

    Academic Senate Recognition of Indigenous People

    D Balm, Tapia
    V. Other Items

    Virtual Posters

    I/D Balm, All

    Good of the Order


    I Balm

    To request to add an item to the agenda of a future Academic Senate meeting, email by noon on the Wednesday before.

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Date: October 17, 2022
    Time: 2:30 pm-4:20 pm
    Location: MLC 255


     Member  Present   Absent   Member  Present   Absent 

    Cheryl Jaeger Balm - President 

    X   Anita Vazifdar - DSPS X  
    Erik Woodbury - Vice President & Curriculum Chair X   Kevin Glapion - DSPS X  
    So Kam Lee - Exec. Secretary X   Liliana Rivera - E&E X  
    Mary Donahue - Part-time rep. & FA rep. X   Marc Coronado - IIS X  
    Tom Dolen - ASLR X   Shagun Kaur - LA X  
    Dawn Lee - APASA X   Lauren Gordon - LA X  
    Rana Marinas - BHES X   Mark Landefeld - PE X  
    Jason Bram - BHES X   Rusty Johnson - PE   X
    Glynn Wallis - BFSA X   Alicia Mullens - PSME X  
    Mary Pape - BCAT X   Salvador Guerrero X  
    Tim Harper - CTE X   Ravjeet Singh - SSH X  
    Robert Alexander - Gen. Counseling   Jayanti Roy - SSH X  
    Lisa Castro - Gen. Counseling X   Melinda Hughes - EOPS X  
    Felisa Vilaubi - Emb. Counseling X   Thomas Ray - Adminstrative Liaison (non-voting) X  
    Julie Hughes - CA    X Deborah Armstrong - Classified Staff rep (non-voting) X  
    Marco Marquez - CA  X   Edith Chan - DASG (non-voting) X  
    Mari Tapia - DALA    X      


    Welcome; Approval of agenda and minutes from Oct. 10, 20222

    Ravjeet Singh moved, Mary Pape seconded to approve both minutes and agenda. No objection.  Agenda and minutes approved by unanimous consent.

    Public Comment 

    Cheryl Jaeger Balm: College Council Shared Governance Retreat is scheduled for Friday, October 21. Communicate feedback, objectives, concerns, and desired outcomes for shared governance to Cheryl by Wednesday.

    Ravjeet Singh asked if flu shots are for students as well as faculty.  Free flu shots are available to students, faculty, and staff, while supplies last, on these dates and times:

    Wednesday, Oct. 26 – 10 a.m. to noon

    Thursday, Nov. 10 – 10 a.m. to noon

    Wednesday, Dec. 7 – 10 a.m. to noon

    There were free flu shots on Club Day last Thursday.  Suggestions for getting appointments for Covid booster and flu shots at the same time and not on the same arm.

    Zero Textbook Cost (ZTC) Implementation - need

    Presented by Shagun Kaur, Communications Studies Faculty, De Anza; ASCCC OERI Open Educational Resources Initiative, Leadership Team.  During the last 5 years the group has done substantial training and advocacy work on zero cost textbooks in the California Community Colleges and other state organizations.  The legislature has appropriated $115 million, one-time funding to the ZTC (Zero Textbook Cost) Degree Grant program to reduce the overall cost of education and decrease the time to completion for California community college students.

    Shagun and Thomas Ray gave an overview of the grant program and implementation plan. 

    Zero Cost Degree Grant Program

    Phase I $20,000:  The college has received the funds. They have certified, identified, and plan to launch a potential zero textbook cost degree.

    Phase II $200,000 is the competitive part of the grant. The applicants will be scored on a rubric with funding going to those with the highest scores.

    Phase III $180,000 requires a plan to be submitted as a product of Phase I. Every college can receive a grant, if they finish Phase I and submit a clear plan for Phase 3. 

    There are ZTC Grant Implementation Requirements.  Shagun highlighted 2 of the 12 points.

    10) Consult with the local Academic Senate.

    11) Use a multi-member team approach to development (faculty, administrators, content-focused staff – librarians, instructional designers, technology experts, and interested CSU/UC campuses).

    Academic Senate should call for and appoint faculty rep(s) to this team.

    To apply for the competitive Phase II, they need to identify a program that is close to ready or ready for implementation. They could use Phase I money towards something that is submittable by June.

    Shagun shared what some of the local colleges are doing.  She suggested compiling and curating what is already in the rich OER landscape to create clear pathways that match the ZTC model.

    An example from Cosumnes River College: Campus Zero Textbook Cost Program grows to include over 40 percent of faculty.

    In addition to textbooks, zero cost applies to the instructional materials for the entire course.

    Cheryl will send a call out for volunteers to serve on the team.

    District and College committees - confirmations

    Tenure Committees

    Manija Ansari, Counselor, ISP 

    Nazy Galoyan, Dean, Enrollment Services 

    Erick Aragon, Faculty Director, Outreach & Relations with Schools Noemi Teppang, Counselor, ISP 

    Alex Kramer, At-Large, Communications Studies

    Rosanna Alvarez, Ethnic Studies 

    Debbie Lee, Dean, IIS 

    Mae Lee ASAM 

    Marc Coronado, WGSS 

    Zack Judson, At-Large, Math

    Faculty rep for Equity Action Council 

    1 faculty member needed; 1 faculty volunteer

    John Jimenez, FT faculty, Mathematics 

    DA faculty reps for the District PDL Committee 

    2 De Anza faculty needed; 2 Faculty Volunteers 

    Amy Leonard, FT faculty, English

    Erik Woodbury, FT faculty, Chemistry

    Mark Landefeld moved to approve the above committees, Shagun Kaur seconded. No objections. Committees confirmed.

    Selection of Faculty Representatives for the Campus Facilities Committee

    2 De Anza faculty needed; 3 Faculty Volunteers 

    Dawnis Guevara (Physical Education and Athletics)

    Cheryl Owiesney (Physical Education and Athletics)

    Emily Garbe (BCAT, Business)

    Voting by online and paper ballots.  Election Results for the Campus Facilities Committee:

    Dawnis Guevara: 15

    Emily Garbe: 12

    Cheryl Owiesney: 11

    Dawnis Guevara and Emily Garbe elected to the committee.

    Chancellor's Hiring Committee

    FHDA District Academic Senate will decide on the PT rep Oct. 18.  Shagun Kaur motioned, Mark Landefeld seconded to table De Anza faculty rep until the next meeting. No objection. 

    Mark Landefeld moved to forward Danny Solomon as our potential PT faculty rep, Shagun seconded. No objection.

    District and College committees - needs

    Coffee and sugar hours

    • Mon, Nov 7, 10:30-11:30am (day before election day)
    • Tues, Nov 15, 12:30-1:30pm 
    • Wed, Dec 7, 1-2pm (last week of classes, sponsored by Office of Instruction)

    Cheryl asked for feedback on dates, if there are any objections or conflicts.

    Roberts Rules - cheat sheet #1, cheat sheet #2 and commentary

    The Senate conducts its meetings under the Roberts Rule of Order that provides the framework and tool for effective meetings.  Cheat sheet #1, is a guide used by the PTA.  Cheat sheet 2 provides a useful chart to what you can do in a meeting and to end a meeting.  People should not speak unless recognized, usually with no time limit.  The objective is to get business done in orderly fashion.  A decision starts with a motion, it needs to be seconded; most decisions are passed by a simple majority.  An amendment is another motion.  If anyone is confused, always ask for clarification.  

    Most decisions require a first and second reading. The Acaedmic Senate typically does not vote until a second reading.  This gives representatives a chance to get feedback from their constituents. 

    Report and Updates from the Office of Staff Development

    Accountability Report slides:

    Conference and Travel Funds:  This year, and only for this year, faculty can apply for up to $1,800.  There was reduced conference travel during the pandemic. Apply online on Adobe Sign.

    Assembly Bill No. 1887 prohibits state-funded and state-sponsored travel to states on the list.

    The Travel Ban link is also on the Staff Development site:

    The 2021-22 Staff Development Program included Faculty Perspectives (13 faculty speakers), Teaching Cafes (11 faculty speakers.) Faculty Cohort Program-Anti-racist tools for teaching writing in STEM.

    Discussion on 2022-23 Professional Development Opportunities:  There will be classes on teaching skills around different modalities, like hybrid classes, as online education gets more staff support.

    Lead up to Fall ASCCC Plenary Nov. 3-5, 2022

    Area B meeting on Oct. 14 discussed the upcoming resolution- resolutions for discussion

    We will highlight and discuss the resolutions in a future meeting.  There will not be a joint meeting with the Foothill Academic Senate until Winter.

    Academic Senate Recognition of Indigenous People

    There was discussion on how to go beyond land acknowledgements. Do faculty want more action than a statement?

    Marc Coronado suggested support for the hiring of a full time NAIS faculty. Other suggestions included book reading, having conversations, and taking classes focused on beyond land acknowledgement. 

    What are other colleges doing that align with our mission and goals?

    Virtual Posters

    Getting to know your De Anza Senate 2022-23: Senate members create and share their posters.

    This week: Ravjeet Singh, Erik Woodbury, So Kam Lee, Tim Harper, Cheryl Jaeger Balm.

    Good of the Order

    Fall Staff Development Opportunities:

    Data Coaching Series:

    Stopping Asian Hate: "Stop Asian Hate" workshop, Office of Equity, De Anza. Tuesday, November 1st, from 4 - 6 PM, via Zoom.

    Transfer Day! October 20th, 10am - 1pm:  Encourage students to attend! Great opportunity to explore transfer options

    MOMENTUM: Kapamilya: The Life Experiences of Filipino Caregivers:

    OER in your discipline:

    Undocumented Student Week of Action:


    Robert Alexander motioned, Lisa Castro seconded to adjourn, no objection.

Zoom Information 

Meeting URL:

Meeting ID: 850 1025 4574
Passcode: 263923

Phone one-tap: +16694449171,,85010254574# 

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