October 15, 2024

Call to Order 

• Shiqi calls the meeting to order at 4:03 PM 

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Roll Call 

Senators	Present	Absent	Late	Excused
Shiqi Wang (Chair)	X
Rami Abukhater	X
Anish Shamarao	X
Lauren Hartono	X
Jin Gi Min	X

Interns	Present	Absent	Late	Excused
No Intern	-

Advisors	Present	Absent	Late	Excused
Dayna Swanson	X
Maritza Arreola	X

Guests
Twisha
Zoe
Amna
Katie
Judy
Martina
Ryan Wong
Ben Vahidi
Myles Vongnakhone
Hnin Ei Hiaing
Atharva Salkar
Thin Thida Soe (Kath)
Karthik
Saanvi Madapoosi
Varshitha Patcha
Lakshya Saini
Kassem Lin
Nina Tran
Min Pyae (Koi)
Kelvin (Kaung Htet Shein)
Chan Mya Mya Toe
Krishna Veni Sunesh
Jaya Huan
Ritik J.
Jackie Wang
Aryen Palkar
Harish Thanigaivel
Ryan Yi
Youn Thezin Aung
Caden Ang
Vincent Galdamez
Katelyn Yoo
Haoyun Luo
Michael Anderson Tan
Cyrus Nokan
Scott Rihag
Kylie Henry
Russell San Lianggara
Ruben Alexander
Pak To Tse
Lam King
Tae Geon Lee
Julia Kuanianz
Michael Myers
Preston Kwan
John O’Sullivan
Min Thai
Kay Kuo
Jason Yu
Jacob Chen
Hoang Anh Thu Tran
Allen Tran
Melinda Nguyen
Vivian Chuong
Audrey Tai
Helia Saeedzadeh

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Approval of Minutes  

• October 8, 2024 
• Moved by Anish, seconded by Jin

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Public Comments 

•  None

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Advisor Announcements 

• None

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Business Item 1

Title: Check In Game 

This item is an icebreaker. Name Game. 

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Business Item 2

Title: Flea Market Updates

This item is to give an update on Flea Market Planning.

Presenter: Anish, Rami 

• • Rami: No updates. Next Flea Market is on November 2nd and the Mini Flea Market is on November 19. If you are interested in helping, the vendors will be selected in 2 weeks so you will be able to participate in helping then. 

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Business Item 3

Title: Open House Recap 

This item is to review the Open House results, discuss key takeaways, and plan for improvement in future events. 

Presenters: Shiqi, Lauren, Jin Gi 

• Planning & Execution
  • Success: Strong teamwork with interns.
  • Challenges: Limited collaboration with ICC, Mentors, and OCL; more frequent meetings needed.
• Event Success
  • Feedback: Attendees enjoyed learning but wanted more engaging activities (e.g., Monopoly, Uno). Bingo ended too quickly; more materials needed.
  • Improvements: Add interactive games, print more game sheets.
• Attendance & Engagement
  • Turnout: Satisfactory, but sign-in sheets should be at the entrance.
  • Engagement: Mixed; more effort needed to retain attendees.
• Logistics
  • Execution: Interns provided excellent support; senator participation was lacking.
  • Improvements: Clearer shift assignments and reminders.
• Marketing & Promotion
  • Effectiveness: A-frames in the cafeteria helped; communication with Marketing needs improvement.

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Business Item 4

Title: Club Day Recap

This item is to review the Club Day results, discuss key takeaways, and plan for improvement in future events.

Presenters: Lauren, Jin Gi

• Table Placement
  • Issues:
    • Table position was poor—too tight, blocked by speakers, and placed in front of the performer.
    • Performances created a large crowd, reducing interaction with the table.
  • Suggestions:
    • Request better table positioning or adjust the performance location in future events.
• Volunteer Participation
  • Concerns:
    • Some volunteers were passive, standing idly during their shifts.
    • Lack of proactive engagement with attendees.
  • Recommendations:
    • Volunteers should represent DASG enthusiastically, answer questions, and actively participate in the event.
    • Ensure at least one senator is present to provide information when needed.
• Additional Suggestions
  • Offer informational sheets to attendees.
  • Improve communication and preparedness to address prize or activity issues.

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Business Item 5

Title: Homecoming Planning

This item is to discuss planning for Homecoming Planning.

Presenters: Lauren, Jin Gi

• Event Details
  • Date & Time: November 8, 5:30 PM – 9 PM.
  • Collaboration: Joint effort by ICC, Mentors, DASG Programs, and Marketing teams.
  • Discord Server: Volunteers can join the server to assist with planning and updates.
• Logistics
  • Venue: Space reservation confirmation expected soon.
  • Budget:
    • $8000 allocated for food (covers both dance and pregame).
    • Potential reallocation for supplies pending cost estimates.
• Attendance:
  • De Anza students only, unless non-students are registered as rentals (additional budget impact).
• Planning Updates
  • ICC is recruiting interns and shifting focus to homecoming now that Club Day is over.
• Planning Meetings: Wednesdays, 2-4 PM, ICC room.

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Business Item 6

Title: Intern Restructure for Events

This item is to present the new structure for events.

Presenters: Lauren, Jin Gi 

• New Internship Process
  • Requirements:
    • Attend 3 Programs meetings.
    • Complete 1 project.
    • Successfully pass an interview.
  • Opportunities for Prospective Interns: Participate in projects and volunteer to gain experience.
• Intern Roles & Responsibilities
  • Leadership Opportunities:
    • Interns will manage prospective interns and lead or contribute to larger projects.
    • Delegate subtasks to prospective interns and take initiative in planning events.
  • Active Participation: Interns must commit to contributing time and effort, not just listing the role on applications.
• Value of Internships
  • Offers a platform for leadership development and initiative-taking.
  • Provides valuable experience for those aspiring to become senators but is not solely a stepping stone for that goal.
• Intern Projects
  • Defined as planning an event from start to finish.
  • Demonstrates commitment and hands-on involvement.
• Next Steps
  • An interview session will follow today’s Programs meeting for those interested in becoming interns.

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Business Item 7

Title: Programs Committee Action Items 

This item is to recap the tasks and action items assigned during the meeting.  

Presenters: All 

Shiqi: No action items 

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Introduction and Approval of Prospective Interns 

• Jackie Wang
• Jayven Huang
• Myles Vongnakhone
• Youn Thezin Aung (Jessica)
• Michael Anderson Tran
• Caden Ang

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Public Comments 

• None

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Adjournment 

• Shiqi adjourned the meeting at 5:05 PM.