March 9, 2020

Minutes for March 9, 2020

I. Approval of Agenda and Minutes from March 2, 2020 Meeting

• Karen asked to add an agenda item on Proposed New Course Numbering System for Basic Skill Non-Credit Courses (1st discussion, 5 min,) after Faculty Discussion of COVID-19
• Agenda approved.
• Some expressed concerns over draft minutes being published in Senate website before approval; discussion on how much should be recorded beyond the motion and actions. Susan: draft minutes should not be publicized; important to record action, not every word need to be recorded; Shagun: this meeting is a public forum for public dialogue, there is an obligation to share and the need for transparency; discussion followed on how much notes should be captured and shared in minutes, should not be word-for-word transcription.
• It is legal for someone to tape record the meetings; this may cause people to be timid about speaking and discourage candid conversation.
• This is an open meeting, anyone can attend. La Voz reporter is present at the meeting, therefore, people may want to express some things privately, with the leadership.  That could protect the individual and still get the discussion done. 
• Fewer details, more summation. It is important to record the name of motion maker, seconder, and decision. 
• Minutes approved as amended

II. Public Comment on items not on agenda (Senate cannot discuss or take action)

• DASB wanted to reach out to faculty and shared student concerns; read excerpts from a student letter sent to Dean Daniel Smith. The student is  worried about infection on Princess Cruise, transmission of the disease in the Bay Area; noted the serious situation, encouraged students to stay home.
• Mary S: students/people get anxious from hearing the news. Ray: deans do not have the authority to cancel or change classes; asked how many students wrote letters.  Answer: at least 2; however, there are many who have talked to DASB; many Flea Market Committee members have stopped attending meetings and being present at the Flea Market because their parents would not allow them to attend.
• There is a student petition to close the college.
• Karen has talked to the chancellor and president: welcome anyone with concerns, encourage them to follow the proper channel; have them bring specific concerns about their risks to the instructor, to dean, to administration. Help everyone to be safe and feel safe; some students feel intimidated and afraid of being viewed as lazy.
• Ray: faculty should encourage students, be compassionate, be clear in communication.
• Definitely want to know when and if someone is infected; follow guidance on Santa Clara Public Health website, there is a lot of information; SC Public Health works very closely to track virus situation; it is here, but has not circulated.
• What should be done if students are afraid to come to class? Take it on a case by case basis. Some classes were transferred online; there is no mass migration; don’t want to incite panic; be flexible with students.

III. Needs and Confirmations

Hiring Committee for newly created full-time chemistry laboratory technician classified position

Jerry Rosenthal (Dean, PSME,) David Gray (Faculty, Chemistry,) Erik Woodbury (Faculty, Chemistry,) Michelle Doan (Chemistry Lab Technician,) Vins Chacko (ACE Representative,) Ram Subramaniam (EO Representative)

• Comment: there is only one female member in the committee.
• Erik did ask but all have declined, even Michelle Doan has withdrawn; question about the EO rep; Erik made the request and that was the assignment; there was discussion about requesting an EO rep that would reflect diversity.
• Mary P pointed out that this is not a faculty hiring committee; suggested approving the faculty on the committee and requesting a different EO rep.
• Mary S motioned, Terence seconded that the Senate approve the two faculty members listed on the committee, then reach out to Pat Hyland to assign an EO rep to reflect greater diversity.
• Tom D: it makes sense to have at least 2 faculty on classified positions.
• Call for vote, 20 yes, 2 abstain, faculty members on the hiring committee confirmed.

IV. Removal of ICS requirement on CSU GE Breadth (1st discussion)

• Renee passed around copies of the CSU General Education/Breadth Requirements for 2019-2021.
• She pointed out the highlighted statements that require one ICS course course in each of those areas; that statement is out of compliance with student transfer to CSU; it is a De Anza associate degree requirement, not CSU transfer requirement.
• Karen and Renee have met with ICS division, with Marc Coronado, Mae Lee, and Edmundo Norte to discuss the removal of ICS requirement from the CSU General Education/Breadth.
• There was discussion about rewording or rephrasing the statement.
• Renee will explore language to recommend; CSU does have diversity requirements, some for upper level classes, some do not articulate; there is no good fix; there is talk among CSU Academic Senate of CSU having ethnic studies to fulfill lower division GE requirements; when that is adopted, can identify which courses fulfill those requirements.
• Karen showed a chart of CSU colleges with different diversity requirements.
• Susan T: how much is the requirement driving ICS enrollment, how will it affect viability in ICS?
• Karen: some classes like Women Students are very popular; ICS is still a requirement for local degrees.
• Shagun: what impact will this have on ICS enrollment
• Renee encouraged anyone with questions or suggestions to speak with her.
• Karen: this is the first reading, will decide after further discussions.

V. Faculty Discussion of COVID-19 

• Karen showed De Anza Coronavirus webpage;
• The webpage includes update information on: increased cleaning and sanitizing, guidance on large gatherings, travel restrictions, strategy for instructional continuation, etc.
• Thomas pointed out some classes, like ESL do not have classes approved for hybrid or online.
• Discussion and questions on contingency plans. Other colleges, like Evergreen and Skyline are making plans; Heidi King has started short courses on Canvas; putting together training for zoom.
• Susan asked about how to handle student concerns.
• Thomas encouraged everyone to be compassionate, thoughtful, and creative; however, be fair to yourself and others, know your own capacities; be upfront about missing work; must have the same accommodation for all students.
• Discussion on increased cleaning. The  custodial staff has been cut.  Despite good intentions, there has not been noticeable increased cleaning in large public spaces like the library. 
• The college has ordered additional cleaning and disinfecting supplies. Have these items available. Faculty and staff are discouraged from doing any significant amount of cleaning. May clean personal spaces.
• Cynthnia motioned, Ilian seconded, a statement from the Academic Senate supporting the chancellor’s effort to hire additional temporary custodians; 22, 1 abstain.

More discussions on student concerns.

• Remind students that the risk remains low; message to students: remain calm, if sick, stay home, if not sick, be smart and safe. Respond to students one at a time.
• Ilan: in music, students are concerned about participating in performances;
• Discussion on finals that is coming up in two weeks. Giving finals and final assessments in other formats; varies from discipline to discipline; give grades based upon work completed. 
• There is discussion on the incomplete option. Set deadlines for incompletes, suggest the time be equal to the time missed. If extended too far out, students will forget. Also, incomplete does not count toward prerequisites
• Suggest sharings and conversations in divisions and departments on ideas and other options for instruction; share strategies on how to deal with the issue.
• Karen asked Mary S to be health and virus point person, Thomas to be administrative liaison.

VI. Request for New Course Numbering System for Noncredit, Basic Skills Courses (1st reading) from Mary Clark Tillman

• The curriculum and scheduling offices propose the numbering of all noncredit, basic skills courses (effective date starting in Fall 2020) to the 400's, which would allow for more flexibility in issuing course numbers for noncredit courses and allow for immediate identification of these courses. This is due to the requests to create/mirror some ESL and MATH courses in response to AB-705, as noncredit, basic skills courses.
• No one expressed any issue or problem with what was proposed.

VII. Standing Committee updates

• De Anza Associated Student Body (DASB)
  • DASB have approved 46 Fund and 2020-21 budget.
• Instructional Planning and Budget Team (IPBT)
  • IPBT is doing new program reviews.
• Student Services Planning and Budget Team (SSPBT)
  • Items of discussion in the last meeting included: program grant, emergency fund, financial aid, book rental, resource page, food pantry, promise program, and free education.
• College Planning Committee
  • The Planning Commission is working on a process for requesting and applying for the SEA Fund.
• Curriculum Committee
  • Reminder to get course revisions done as soon as possible; for courses to take effect fall, 2021.
  • Help sessions, 4/7, 4/14; invited all deans to join in one or both days.
  • Elumin, available January 2021, fall 2020, limited access; there is still a lot of work to be done.

VIII. Good of the Order

• Karen asked if anyone was interested in attending ASCCC, Oakland 4/16-18.
• Department Chair Meeting, Friday, 3/13, 1:30-3:00 pm.
• Dawn: March Staff Development Workshops Wed 3/11, 3-5 pm, Maximizing Student Learning with Universal Design Learning (UDL); Fri, 3/13, 10-12 Implicit Bias In Teaching: How does it show up in the classroom?
• Ilan: Madrigal Tea, Saturday, March 14, 2:30; Vintage Singers and De Anza Chorale Concert Band, VPA 230, March 22. 2:30 to 4 pm.
• Mary S reminded everyone to be mindful of how often you touch your face in a day.
• Cynthia motioned, Mary S seconded, to adjourn, all approved.

Name	Position	Present
Karen Chow-	President	✔
Mary Pape	Vice President	✔
So Kam Lee	Notetaker/Secretary (F19)	✔
Ishmael Tarikh-PT	Representss part-time faculty
Mary Donahue - PT	Represents part-time faculty	✔
Vacancy	Applied Technologies
Pete Vernazza	Applied Technologies
Bob Kalpin	Biological, Health & Environmental Sciences	✔
Anna Miller	Biological, Health & Enviromental Sciences
Vacancy	Business, Computer Science
Mary Pape	Business, Computer Science	✔
Vacancy	Creative Arts
Ilan Glasman	Creative Arts	✔
Nellie Vargas	Child Development
Betty Inoue	Counseling	✔
Barb Dahlke	Counseling	✔
Anita Vazifdar	Disability Support Program & Services	✔
Kevin Glapion	Disability Support Program & Services	✔
So Kam Lee	Intercultural/International Studies	✔
Marc Coronado	Intercultural/International Studies
Terrence Mullens	Physical Sciences, Math & Engineering	✔
Lisa Mesh	Physical Sciences, Math & Engineering	✔
Shagun Kaur	Language Arts	✔
Julie Wilson	Language Arts	✔
Susan Thomas	Social Studies & Humanities	✔
Daniel Solomon	Social Studies & Humanities	✔
Louise Madrigal	Physical Education & Athletics	✔
Rusty Johnson	Physical Education & Athletics	✔
Tom Dolen	Learning Resources	✔
Ceclia Hui	Learning Resources	✔
Mary Sullivan	Student Development	✔
Cynthia Kaufman	Equity & Engagement	✔
Erik Woodbury	Curriculum Committee	✔

Guests Present (✔)

Name	Position	Present
Thomas Ray	Administrative Representative	✔
Paige Wallace	DASB Representative	✔
Bob Stocwell	Faculty Association	✔
Christina Espinosa-Pib	Interim De Anza President
Rob Miesa	VP of Student Services
Lorrie Ranck	Actin VP of Instruction
Pam Grey	Interim VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Stephanie Serna	Classified Senate President
Genevieve Kola	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Artstez
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean Isaac Escotoreer & Technical Education (CTE)
Isaac Escoto	Foothill Academic Senate President
Mary Pape	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
VACANCY	Dean of Social Sciences and Humanities
Patrick	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair