June 13, 2022 - End-of-year Reception

Welcome

Cheryl reminded representatives to update their report-out.

Approval of Agenda and Minutes from June 6, 2022

Lisa moved, Mark seconded to approve both the minutes and agenda. No objection.
Agenda and minutes approved by unanimous consent.

Public Comment on items not on agenda 

Alicia Mullens thanked the Academic Senate for their support with the Preferred Name Change Resolution. Cheryl expressed hope for some action on it soon.

Executive members should reply to a survey to confirm whether they will be returning to the Senate in the Fall.

Honoring Retirees

Marcy Betlach, ESL, 27 years
Alan Simes, English, 34 years
Carlos Mujal, History, 20 years
Ron Dunn, Music, 21 years
Rick Maynard, Automotive Technology, 19 years
Edwin Njinimbam, Math, 31 years
Lenore Desilets, Math, 29 years
Cecilia Deck, Journalism, 10 years
Charles Lee, ESL, 20 years
Bert Lo, Math, 16 years
Susan Tavernetti, Film/TV, 21 years

The Senate recognized their many years of service and expressed appreciation for their dedication to the college and our students.

The Senate hosted a reception to honor this year’s retirees after the meeting in the MLC picnic area. Rick Maynard, Cecilia Deck, and Charles Lee attended the celebration.

Cheryl expressed appreciation for those who will not be returning to serve on the Senate Executive Committee next year.

Mary Pape in her role as Senate Vice President has provided help, encouragement, mentorship, and friendship to many throughout her many years of service.

Congratulations to Helen Pang for her new tenure track job at San Jose City College. She will not be returning as a representative next year. Helen thanked everyone for her experience at the Senate this year.

Blue also expressed her appreciation for her experience at the Senate. She also has a job offer. If she decides to take it, she will not be returning to the Senate.

Needs and Confirmations

Opportunities Open
The links have more information for each group and committee. Those interested in serving should contact Cheryl over the summer. Otherwise, these positions will be on the regular needs and confirmations in the Fall. 

Four more faculty for Stakeholder Sub-Groups_Measure G Bond Projects

One faculty member to serve on Administrative Planning and Budget Team

A faculty member to fill the “Noncredit Representative, no vote” seat on Curriculum Committee

Mary gave the report and update on the Senate bank balance.
Academic Senate Bank Report Spring 2022

AP/IB/CLEP update (second read)

Updated AP-IB-CLEP-Math Proficiency Statement

Approval for the Advanced Placement Policy 2022‐2023, International Baccalaureate and College‐Level Examination Program Policies 2022‐2023, and proposed changes to Proficiency in Mathematics graduation requirement for the A.A./A.S. degree.

Lisa M motioned, Mark seconded to approve. No question, no discussion, no objection. Motion passed by unanimous concept.

Heritage Month Workgroup Update

Lee shared about the work of the Heritage Month Workgroup. The work is rooted in the six student success factors. The aim was to create learning environments where everyone felt valued, connected, engaged, and nurtured.

The Needs for the Workgroup and what they have been engaged in:
First, they felt that all current and future students, classified professionals, faculty and community members deserved to be seen, heard, and uplifted.
They also noticed that presently as a campus there is no unified system of knowing who's celebrating what and who's doing what around cultural events. They noted that for the past 30 years our academic calendars regularly trample on religiously minoritized groups.

The Purpose of the workgroup is to advise on and develop an annual heritage month, calendar and identity recognition calendar.  The groups also provide input into the multi-faith calendar.
They sought to acknowledge and celebrate the contributions of historically marginalized cultural groups; to raise awareness about the accomplishments, triumphs, innovations, issues, histories, and traditions that have not been acknowledged widely in curricula, in culture; and also to provide the De Anza administrators, communications teams and the DEI-focused groups/offices with a unified calendar for event and outreach planning.

The development process included talking and getting feedback with various individuals and groups. Review websites from various groups and other colleges. They will continue to seek input, feedback, and evolve.

The calendars seek to promote inclusion and raise awareness about the accomplishments, triumphs, innovations, issues, histories and traditions of  historically marginalized cultural groups.

The Ask from the workgroup:
The academic Senate supports their efforts with the Heritage Months, Identity Recognition Days, and Multi-faith calendar.
The Academic Senate recommends the calendars as campus-wide resources to support multicultural diversity, equity, and inclusion efforts. 

The multi-faith calendar could be a great resource for instructors to keep in mind what students may observe in their home lives and in their faith when instructors schedule due dates, deadlines, tests, etc for their classes.

Someone pointed out some schools do not schedule the start of school on important holidays.  Any changes to the De Anza Academic Calendar have to be negotiated by FA.  

Since this was the last meeting for the school year the Senate will wait until September for a second read and action on this item.

College Council and Shared Governance Reform Update

The ESL position recommended by IPBT with a hiring committee approved by the Senate is in limbo. President Homes has not signed the requisition nor has he rejected it. The president was looking for more background information and data on the position. IPBT will discuss this in their next meeting. 

The conversation on Shared Governance was long and without any conclusion. 

The discussion will continue in the College Council Retreat, July 13. This all day in person retreat will be open only to current CC members. The Shared Governance Task Force will not be included. The retreat will focus on finalizing  the shared governance model and coming up with an implementation plan and schedule in the Fall and Winter.

There was much conversation on PAC. President Holmes has concerns over the composition of PAC. He was unwilling to have reserved seats for affinity group members. He wanted PAC to be splitted equally along constituent lines-6 students, 6 administrators, 6 faculty, and 6 classified. Cheryl proposed a 5, 5, 5, 5 split with 4 seats reserved for the 3 current affinity groups and any future groups. That idea was not accepted.

The College Council minutes will be posted on their website before the CC retreat. Cheryl asked for feedback from the body as to how she should represent the Senate, especially on the inclusion of affinity members moving forward.

Mari: After SGTF went through the process of researching and getting feedback from the college community for a whole year, why is the proposal not moved forward into the new shared governance model.

Cheryl: The proposal was made. It was approved and recommended by the College Council.  He was not opposed to PAC, but he wanted to define the exact roles, responsibilities, and membership of that body. SGTF has done their job. They have made their report. It will be up to the College Council to act.

Mae: Is it consistent with college protocol to not invite or allow participation of interested parties to attend the retreat, to forbid people from participating in shared governance?

Cheryl: At De Anza, the only bodies beholden to Brown Act which by law require open meetings are the Academic Senate, DASG, and Curriculum Committee.

Mae asked a question around the decision-making process with the College Council going forward. When the proposed model was approved by a two thirds majority, it was not pleasing to everyone, since it was not unanimous. At this retreat, the same body will be asked to look at the same thing that they have approved. What will be the criteria or threshold for a decision to be acceptable?

Cheryl as one of the CC tri-chairs will try to find a compromise that is true to the spirit of the approved SGTF proposal. It has been like a guessing game to wait for the president to come forward with what he wanted like 6, 6, 6, 6 composition.

Kevin: We have not heard from those that opposed and voted against the proposal. They have expressed concerns about moving forward with PAC and about budget decisions. The dissolution of all 3 PBTs seemed like a regression in roles and responsibilities for the different PBTs in evaluation, prioritization, planning, budget allocation, and budget reduction.

Cheryl: These were addressed in more recent Senate and CC meetings as well as the Shared Governance review website.

Kevin: The president put out his response in a response statement on the April 21 College Council agenda.

Mari: The removal of affinity member seats will be out of step with the work in the past years. It came after George Floyd's murder and the college's commitment to Black Lives Matter. The recent changes to have more representation and reserved seats at the table were intentional and advocated.

The president’s argument for not having reserved seats for affinity members. All of our constituents should be able to trust our leadership to make decisions that are in their best interest, regardless of their affiliations or skin color or whatever.

Cheryl: However, the institutions will need to earn their trust to make decisions on their behalf.

Comments in chat:
It seems like so much of this work was spurred on by our push for equity... kicking affinity groups off of one of the largest decision making bodies at the college feels very problematic.

I don't think we should approve of a model that doesn't have seats for affinity group members

Shared Governance MUST have Affinity groups on it! That's NON NEGOTIABLE!…give no compromise to the inclusion of affinity groups.

Having representation from our affinity groups on IPBT has been valuable!

Cheryl will have one vote at the July CC retreat. Felisa moved that Cheryl do not approve any model that does not have reserved seats for affinity group members. Melinda seconded.
Yes 19, Abstain 3. Motion passed.

Annual Governance Reflection Survey

Compiled feedback from the Executive and Associate Members

Report Outs and Good of the Order

Lisa motioned, Rusty seconded, to adjourn, no objection.

Attendance

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Gokce Kasikci	✔
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Rana Marinas	✔
	Janice Valadez	✔
Business/Computer Science/ Applied Technologies	James Tallent	✔
	VACANCY	✔
Career Technical Education & Workforce Development	Tim Harper
	VACANCY
Counseling - General	Robert Alexander	✔
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera	✔
Intercultural/International Studies	Diana Ferrara	✔
	VACANCY
Language Arts	Shagun Kaur
	Lauren Gordon	✔
Physical Education	Rusty Johnson
	Mark Landefeld	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Salvador Guerrero	✔
Social Sciences & Humanities	Julie Kennedy	✔
	Maristella Tapia	✔
Student Development & EOPS	Melinda Hughes
Curriculum Committee	Mae Lee (Spring Quarter) Erik Woodbury (PLD)	✔
Professional Development*	Dawn Lee
Administrator Liaison*	Thomas Ray	✔
DASG Representatives*	Jenny Trinh
	Adel Burieva
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA
	Dawn Lee, APASA
	Liliana Rivera, DALA	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Scott Olsen	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics
Kristin Skager	Dean of Language Arts	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Debbie Lee	Dean of Intercultural/International Studies
Mehrdad Khosravi	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair	✔
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔