General Meeting Information
Date: February 14,
Time: 2:30 - 4:20 p.m.
Time Topic Purpose Discussion Leader *** Subject to change until 2:30pm Friday *** 2:30-2:35
(representatives who have not updated their report-out and wish to, please do so)
D All 2:35-2:40 Approval of Agenda and Minutes from Feb. 7, 2022 A Balm, Lee 2:40-2:45
I All 2:45-2:50
Needs and Confirmations
Vice Chancellor for Human Resources Hiring Committee: " identifying members who have an understanding of the nature of HR, and have a relationship to the work"
A Pape 2:50-3:05
Update on the proctoring software resolution and the Online Advisory Group
Pape 3:05-3:20 D Balm 3:20-3:50
Debrief and feedback on Shared Governance Task Force proposal
D/A Balm, All 3:50-4:05 Virtual Posters I/D All 4:05-4:20 Report Outs and Good of the Order I/D All
To request to add an item to the agenda of a future Academic Senate meeting, email firstname.lastname@example.org by noon on the Wednesday before.
A = Action
D = Discussion
I = Information
Cheryl reminded representatives to update their report-out.
Approval of Agenda and Minutes from Feb. 7, 2022
- Mark moved, Erik seconded to approve both minutes and agenda. No objection.
- Agenda and minutes approved by unanimous consent.
Fiza Syed, Vice President, DASG brought up an issue with AP705 that was being revisited and extended in AP7005. They have contacted Casie Wheat, Assessment Center Supervisor, with complaints from many, mainly international, students about the English Placement Test. The first test question asked them if English is their first language. If the student answered “No,” they would be automatically directed to the ESL test. Students were not aware of the options to override the test or to challenge their placement. This resulted in much confusion, transfer delays, and additional education cost.
Cheryl will follow up with both the English and Math departments regarding this matter.
Mary D asked for clarification and for future reference: Can we find out when we get to the point that fully vaccinated people can be indoors without their masks. When the masking rule is applied at the colleges, will faculty be allowed to require masks for everyone in their classrooms? And will faculty be allowed to “enforce” that rule if it is in their syllabi by having people who will not wear their masks leave the classroom?
Needs and Confirmations
Pat Hyland will be assembling the hiring committee for the Vice Chancellor for Human Resources position within the next 3 weeks. She was seeking 3 faculty members from the Academic Senates, 1 De Anza, 1 Foothill, and 1 FA. Since this will be a district position, she specifically asked the Senate to identify and select “members who have an understanding of the nature of HR, and have a relationship to the work"
The committee will meet first with the chancellor to determine the qualifications for the candidates and develop the interview questions.
Mark volunteered to serve on the committee. He has had HR experiences, and was especially concerned about onboarding and providing orientations for new employees, like TA for the Athletics Division.
Mary D moved, Rick second, to approve Mark to serve on the hiring committee for the Vice Chancellor of Human Services.
There was a discussion over whether to go ahead and vote on the motion or to open up the nomination to the bigger body.
Erik moved to table the motion for 2 weeks, until the next meeting, Mary P seconded.
Yes 18, No 2, Abstain 1.
Mary P will send out a call to the whole campus for volunteers.
Update on the proctoring software resolution and the Online Advisory Group
The implementation of the proctoring software will be delayed to the Fall of 2022 at the earliest. The Online Advisory Group will search for and recommend proctoring softwares based on the Senate resolution requirements. The Group will not meet until the Online Education Center has been fully staffed. There will be no way for them to move forward until the Online Education faculty and instructional designer are both hired and in place. The faculty position has been approved by IPBT and College Council. The hiring process for this important position was moving forward..
The selection and implementation of the proctoring software required more staff support.
The Senate has put a lot of thoughts and efforts into the resolution and its requirements.
Erik asked if there was any discussion about reducing any services supported by Online Education.
Cheryl will ask the Tech Committee during their presentation to College Council.
DRAFT Resolution to include part-time faculty on administrative hiring committees at De Anza College (first read)
The resolution was a followup to the conversation on administrative hiring procedures.
The Senate has been discussing and updating the district-wide hiring procedures for about 5 years. As part of that conversation, three years ago the Academic Senate approved and asked the district to include language in the administrative hiring procedures that will dedicate space for part timers to serve on hiring committees for upper level administrators, from dean through college president.
That language was sent to but rejected by DDEAC, District Diversity and Equity Action Council and the District Human Resource Advisory Council Committee.
That rejection was on the district level. This resolution asked for the inclusion of specifically part time faculty to serve on hiring committees at the De Anza College level.
Mary D pointed out that the first resolve and second resolve appeared to differentiate between search committees for higher-level administrative positions and search committees for administration positions with broad impact. She suggested using the same verbiage for both resolves. She also mentioned the need for the resolution to be passed unanimously.
Carol pointed out in the first resolve an apparent distinction between the first set of positions starting with the President, that ends with the phrase “shall include faculty representation.“ In the second part of that first resolve it specified that administrative positions with broad impact on faculty instructional programs and or student learning shall include a minimum of 3 faculty members. She wondered why there was not a minimum number set for the first part.
Mary P: The Senate has no jurisdiction over how many faculty seats will be allocated in these committees. The mandate for at least 3 faculty members in all hiring committees may not be reasonable or practical.
Christina: In the dean hiring committees, they tried to invite 3 faculty members. She stated that there should be at least 2 faculty members. However, in the last round of deans hiring they struggled to get even 2 faculty members. It was tough for the smaller divisions.
There was a discussion about the distinction between higher-level administrative positions and administrative positions with broad impact on faculty.
After discussion on the verbiage, it was suggested to list all the possible positions and end the resolve with “minimum 2 faculty members and one of the positions designated for a part-time faculty member, or can be filled by a full-time If the part-time member can't be found.” There was also a desire to add a classified representative.
Carol proposed that the division representatives take time to discuss this with their constituencies.
Mary P moved to extend time 5 minutes; Mary D seconded. No objections. Time extended.
Mary P: Minimum 2 positions for faculty, 1 of which shall be part-time with reemployment preference; 1 for classified.
Christina clarified in chat that classified professionals are always invited to serve on administrative hiring committees. That has been a very long standing practice
Cheryl hoped to vote on the resolution in the next meeting. She welcomed help with wordsmithing and feedback.
Debrief and Feedback on Shared Governance Task Force Proposal
The Senate members were sent to 8 breakout rooms in groups of 4 to 5 to discuss the most recent SGTF proposal presented in the last meeting. The groups worked on a google doc to give feedback, comment, and ask questions. The groups focused on slides 3, 7, and 8. The final document will be sent to the task force.
After the breakout session, Cheryl asked if the Senate members would like to have more similar sessions or invite the task force back for more conversations.
Dawn: Thank everybody for their work. She noticed a lot of questions on the basic understanding of shared governance.
Someone suggested having a professional development opportunity to learn about shared governance and how it works
Diana, Janice, and Rusty shared their virtual posters.
Report Outs and Good of the Order
Rusty motioned, Erik seconded, to adjourn, no objection.
So Kam Lee
Part-time Faculty Representatives
Academic Services &
Career Technical Education & Workforce Development
Counseling - General
Counseling - Embedded
Disability Support Programs & Services and Adapted PE
Equity and Engagement
Physical Sciences, Math, & Engineering
Social Sciences & Humanities
Student Development & EOPS
Dawn Lee Tu
Faculty Association Representative*
Affinity Group Representatives*
Glynn Wallis, BFSA
De Anza President
VP of Student Services
VP of Instruction
VP of Administrative Services
Hyon Chu Yi-Baker
Director of College Life & Student Judicial Affairs
Associate VP of Communications & External Relations
De Anza Student Trustee
Dean of Business/Computer Info Systems
Tenure Review Coordinator
Dean of Creative Arts
Dean of Physical Education and Athletics
Dean of Language Arts
Dean of Equity and Engagement
Dean of Career & Technical Education (CTE)
Foothill Academic Senate President
FHDA District Academic Senate President
Dean of Counseling, DSPS & Title IX Coordinator
Dean of Biological, Health, and Environmental Sciences
Dean of Student Development/EOPS
Director of Financial Aid
Dean of Enrollment Services
Dean of Intercultural/International Studies
Dean of Physical Sciences, Math & Engineering
Dean of Social Sciences and Humanities
Director, Book Store
FHDA Research & Planning
Curriculum Committee Vice-Chair
Faculty Director of Equity, Social Justice & Multicultural Education
Meeting ID: 965 2582 7103
Phone one-tap: +16699006833,,96525827103# US (San Jose)