October 18, 2021

Welcome

Cheryl reminded representatives to update their reports in the report-out and to look over the minutes.

Approval of Agenda and Minutes from October 11, 2021 Meeting

• Erik moved, Mark seconded to approve both minutes and agenda. No objection.
• Agenda and minutes approved by unanimous consent.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• No public comment.

Needs and Confirmation

Summary of Details

Needs and Confirmations for October 18, 2021 

Need for a member of Executive Committee to serve on College Planning  Committee
Mary did not receive any volunteers from those replying to her survey. She encouraged those not yet replied to consider serving in this committee. This year the committee will focus on the institutional self evaluation report for accreditation.
https://www.deanza.edu/gov/planning/

Communications Studies Instructor Hiring Committee
Thomas Ray, Dean, chair of committee 
Anu Khanna, Communications Studies (faculty) 
Brandon Gainer, Communications Studies (faculty) 
Nick Chivers, Communications Studies (faculty) 
Che Meneses, EO Rep, Communications Studies (FH)

Shagun moved to confirm the hiring committee, Robert A seconded. No objection. Committee approved by unanimous consent.

Ranked-choice voting was discussed and considered as an alternative to majority voting.  In situations when there are many people running for one position like in the case of the PSME Dean Hiring Committee that will select 3 out of 7, ranked-choice voting is a more inclusive and equitable way to decide.

Mary shared a link that explain how ranked-choice voting works
https://www.voting.nyc/how-to-vote/ranked-choice-voting/how-votes-are-counted/#/

Bob moved, Lisa seconded to use ranked-choice voting as the method for all committee membership. 
Ranked-Choice Voting Tool: www.rcv123.org

The practice voting link showed all the stages with the results in each run and how the final result is more fair than the normal majority voting.
https://www.rcv123.org/practice-rcv

Dawn: My understanding is that it also accounts for all votes and redistributed accordingly so no votes are ever not counted in some way or “wasted”

There should always be access to the results tool in RCV. Transparency in the tool is key and the result link will be disclosed in the meeting minutes any time the method is used.

Rick: So the winner may be one who has very few #1 votes.

Call for vote to switch to ranked-choice voting when electing committee members.
Yes 21, No 0, Abstain 0. Unanimous approval.

There was another discussion on the PSME Dean Hiring Committee. There are 7 candidates for 3 seats. The suggestion was to split the votes into three groups to ensure diversity in the committee’s representation.

Mary D moved, to split it into 3 separate votes. One for Math, one for Physics, and one for Counselors, Felisa seconded.
Yes 17, No 1, Abstain 1. Motion passed.

Mary P emailed voting links to Executive Committee voting members presented in the meeting. Members voted and the results were announced at the end of the meeting.

Dean of Intercultural/International Studies Hiring Committee (choose 2):
Rosanna Alvarez, IIS Division Instructor, Women’s Studies, Chicanx/Latinx Studies, Part-time
Julie Keiffer-Lewis IIS Division Instructor, African American Studies, Women’s Studies, Full-time Tenured
Huafu Liu, IIS Division, Mandarin Department, Full-time Tenured
Ranked-choice results: https://www.rcv123.org/results/afbb9310302d11ecb0b353f8b28e3408
Huafu Liu and Rosanna Alvarez confirmed

Dean of Physical Sciences, Mathematics and Engineering Hiring Committee (Choose 3)
Representatives from Mathematics department  
Richard Lopez,  PSME,  Mathematics, Full-time Tenured
Lisa Mesh,  PSME,  Mathematics, Full-time Tenured
Andrew Phelps, PSME, Mathematics, Part-time
Ranked-choice results: https://www.rcv123.org/results/c25d66e0302f11ecb0b353f8b28e3408 
Lisa Mesh confirmed.

Representative from Physics Department 
Sean Fraser, PSME, Physics, Part-time
Shirin Jamali, PSME, Physics, Part-Time
Results:
Sean Fraser            18  confirmed
Shirin Jamal             2 

Representative from PSME embedded counselors: 
Melissa A. Maturino, PSME, Math- Math Performance Success Program, Full-time NOT Tenured 
Khoa Nguyen, Physical Sciences, Mathematics, and Engineering Mathematics Full-time Tenured
Results:
Melissa Maturin     7 
Khoa Nguyen        13 confirmed

ASCCC Exemplary Program Award

The ASCCC has announced its call for nominations for the Exemplary Program
Award. Sponsored annually by the Foundation for California Community Colleges, the Board of Governors established the Exemplary Program Award in 1991 to recognize outstanding community college programs.

The theme for 2021-22 is “Addressing Inequity in a Time of Crisis.”

Excellence in this area can be demonstrated in programs by faculty and for faculty to aid in transitioning to and from virtual environments, engaging in transformative curriculum design, supporting colleagues through professional development, mental health support, and other services, and promoting efforts to advance social justice and establish equity-driven practices.

Completed applications must be received by the ASCCC Office by 5:00 p.m. on November 8, 2021. Applications must be submitted via the online portal along with a copy of the signatures page and supporting letter. 

Each college may nominate one program. Up to two California community college programs will receive cash awards of $4,000. Up to four California community college programs will receive honorable mention plaques

Cheryl asked members for suggestions to nominate for the award. 

Some suggestions were on programs from the office of staff development, online education, and the series with Dr. Joy DeGruy, programs that provided additional resources for faculty. 

Shagun shared a link that provided more context with a list of past winners: https://www.asccc.org/events/exemplary-program-award-0

Introductions and Virtual Posters (Part 3)

Liliana, Lisa C, and Lisa Mesh shared their virtual posters.

Goals and Priorities:  Continuing with the worksheet, grounded in the 10+1

The Senate has been working in breakout groups on its goals and priorities. Now was the time to make some decisions, generate a goals list, and commit to actions.

Cecila brought up the goals and priorities related to the library. The actions would involve classified professionals. Therefore, she invited Will Byars from the library to address and give feedback on the goals.

Goals: 
Increase ease and equity of usage of materials by students and faculty at the De Anza library; work closely to collaborate with Library especially with Video databases (equity & censorship issue as brought up with Kanopy, Films on Demand); OER and shifting more resources online to increase the ease and equity of usage of library materials.

Create and promote a clear communication system between departments and the library to map resources to the proper classes.

Create a repository of donated textbooks (Academic Course Reserves Collection) for students to “rent” in exchange for food bank donations.  (Draw on similar program that exists at West Valley)  

Will: the donation system and a repository already exist. They have solicited loans from instructors, divisions, and departments. They also have donations from students at the end of the quarters. Students who are regulars are very grateful for the collection. Could create more awareness to increase donations.  That will entail a lot of work for processing and eventually the need for more storage areas.

The Food for Book Program could create an unintentional two-tiered system where people who have money to buy food can have a higher level of user privilege and access to the library materials. 

They are doing a quarter length check-out for library materials. The library has been open for the first 2 weeks of the quarter. Then, it has been open by appointment.

Circulation is working on a grant proposal to purchase 20 copies of the most in demand items. 

There was a question about the Academic Course Reserve Collection. They have been thinking about how to expand it. The current collection size in Library express is between 2500 to 3000. The capacity limit is between 5000 to 6000. He named some underutilized spaces and rooms on campus that could be used to store more books. There were some discussions on the online collection and OER textbooks.

The Senate went back to the worksheet to prioritize the goals. There were 11 different choices. It was decided that the group should do a straw poll to determine the top choices. This was done through zoom annotation on the screen share worksheet by stamping hearts on each person’s top two choices. Arrow for choices that one is willing to support.

Results of the stamp voting:
1: 12
, 2: 2, 
3: 4
, 4: 7. 
5: 5, 
6: 5, 
7: 0, 
8: 0, 
9: 7
, 10: 2, 
11: 5; and
 1: got 1 arrow
, 11: got 1 arrow.

The officers will go over the result, determine the top goals, and start planning actions.

Looking ahead:

• Need to revisit AB361 and the Brown Act next week to continue meeting online. 
• ASCCC Fall Plenary resolutions will be discussed at the next meeting. Cheryl asked everyone to review the resolutions.
• November joint meeting with Foothill

OER update

• De Anza OER website
• ASCCC OER Liaison

Mark, Faculty OER Coordinator and ASCCC OER Liaison presented his OER Update

Shagun suggested that some clarifications are needed on the ASCCC status in the report. 

Mark also offers basics of OER workshops every quarter (advertised in the ProDev newsletter) for those interested in OER and want to get started. Next one is Fri 10/29, 11-12p. This is a really great workshop. Register through the VR.

Report outs and Good of the Order:

Continuing to use the new interactive system for written and verbal reports and conversations from around the college

• So Kam motioned, Erik seconded, to adjourn, no objection.

Division	Name	Present
President	Cheryl Balm	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh
	Mary Donahue	✔
Academic Services &  Learning Resources	Cecilia Hui	✔
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller	✔
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Career Technical Education & Workforce Development	VACANCY
	VACANCY
Counseling - General	Robert Alexander	✔
	Lisa Castro	✔
Counseling - Embedded	Felisa Vilaubi	✔
	Helen Pang	✔
Creative Arts	VACANCY
	VACANCY
Disability Support Programs & Services and Adapted PE	Kevin Glapion	✔
	Anita Vazifdar	✔
Equity and Engagement	Liliana Rivera	✔
Intercultural/International Studies	VACANCY
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Ortiz	✔
	Mark Landefeld (F)	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	VACANCY
Social Sciences & Humanities	Emily Beggs	✔
	Nellie Vargas	✔
Student Development & EOPS	Melinda Hughes	✔
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lydia Hearn	✔
DASG Representatives*	Dimitri Yanovskyi	✔
	Adel Burieva	✔
Faculty Association Representative*	Mary Donahue	✔
Affinity Group Representatives*	Glynn Wallis, BFSA	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
	Classified Senate
Michelle Fernandez	De Anza Student Trustee
Mallory Newell	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Thomas Ray	Dean of Language Arts
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Karen Chow	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair
Tabia Lee	Faculty Director of Equity, Social Justice & Multicultural Education	✔
Tim Harper	SSH	✔