February 1, 2021

Approval of Agenda and Minutes from January 25, 2021 Meeting

• Agenda approved.
• Minutes approved.

Public Comment on items not on agenda (Senate cannot discuss or take action)

• Ishmael thanked Karen and other officers for their efforts in resolving the listserv problem. This is the part time faculty listserv Karen uses to send out announcements and committee needs. Hopefully, the situation has been corrected. All part time faculty emails will be included in the listserv, regardless whether they are teaching or not in the current quarter. District email for faculty will stay in the system for up to 3 years.

Interclub Council (ICC) Program Evaluation Task Force 

Hyon Chu and Maritza, Student Activities Specialist, presented more details to the new ICC Program Evaluation Task Force

• How to join the task force and the timeline for the work.
• The Office of College Life has established the ICC Program Evaluation Taskforce (IPET) to discuss the structures, strengths, and areas of growth to provide recommendation for the ICC.
• They are seeking DA students, staff, and faculty to provide input into planning this review process. The taskforce will reach out to constituents, collect feedback, report back, and assist in preparing thef inal report.
• The 12-member taskforce will consist of 3 members from the Office of College Life: Maritza, Dennis Shannakian, and a student accounts staff member. 6 ICC Student Reps: ICC Chairperson,Karina Thiagaarajan, ICC Chair of Club Affairs, Harrington Fan, ICC Chair of Equity, Mehui Sharma, 2 additional club reps, DASB Senate ICC Rep, Nathan Van Ngo. 6 Club Advisors: 2 full-time faculty advisors, 2 part-time faculty advisors, 2 classified professional advisors. At least one of the two must have had at least 1 year of experience as a club advisor.
• Application forms have been sent out to current club advisors as well as to Karen and Heidi for Academic and Classified Senates
• Application includes 3 Committee Application Questions in addition to the qualification questions.. The application deadline is February 15. The committee will meet one hour biweekly. They plan to bring the report to ICC for formal Code process in mid Spring and implement the new process in the Fall.
• Mary and Karen will send out the application link to the faculty listserv
• PGA credit has been approved for faculty and classified professionals serving on this committee. Contact respective and deans and Dawn.  https://fafhda.org/documents07_2010/Appendices2010/Appendix%20O3.pdf
• Live captioning in Maritz’s presentation is a new zoom feature . Dawn will send out information on how to turn on that feature.

Online Cheating Update

Report/presentation on online cheating from Student Judicial Affairs:  Hyon Chu Yi-Baker (College Life Director), Dean Michele Lebleu Burns (Office of Student Development) , and Becki diGregorio (Case Management Coordinator)

• Michelle: There has been a huge increase in cheating and academic dishonesty. The three of them have been working closely to find ways 1. to support faculty to report these incidents, 2. to handle cases and gather data to investigate; 3. to adjudicate cases. It is a big challenge for the 3 people team. 
• In 2018-19 there were 28 reported cases involving 36 students. 2019-20, 39 cases, involving 90 students. The jump in student involvement can be attributed to classes being remote. Students started collaborating inappropriately in dishonest ways. In the current summer, fall and winter quarters, there have been 66 cases, involving 68 students.
• The ways of cheating are evolving.  Some of the cases involved Chegg, an online tutorial program where students could pay to get access to tests and writing assignments submitted to Chegg by previous students. Chegg has been cooperative. However, there are many similar services out there. (These services include Discord, Coursehero, etc.) They are investigating these businesses to see how students are using the services to cheat. Students also coordinate cheating. She advised faculty to look for patterns while grading, like the same incorrect answers. These patterns could serve as circumstantial evidence to hold students accountable. First time academic violations often get a letter of record kept in their office.
• There has been a lot of bold plagiarism. In these cases, faculty should cite the sources for plagiarism. In the Maxient report, share as much information as possible to help the office get through these cases faster.
• Some students are paying people to take classes for them. They give these people their Canvas credentials to submit work and take tests. When these people did not get paid, they reported the students to the school.
• There are ways for the office to investigate. They have been successful in tracking these activities but the rigorous process does take much staff time and effort. They also need to focus on serving students who are not cheating.
• This work is ongoing work as more cases arise. They need more resources to conduct investigative work. It is challenging as the student conduct and adjudication process is very prescribed.
• Becky shared some tips and information for using Maxient: submit reports with as much evidence and documentations as possible. 
• Terrence: Confusing information about what faculty can and should do when cheating and academic dishonesty situations arise. Students, aware of that confusion, would contest a failing grade. Need collegewide dialogue between faculty and judicial affairs to clearly define procedures and guidelines.
• Michelle: They have been working with staff and professional development to provide training in orientations for new staff and faculty on how to deal with incidents involving student behavior concerns like academic integrity. They have revamped and implemented Maxient, a much better and efficient system to handle these situations. They recognized the need for communication and the need to get information out to the faculty about student conducts. They have revamped their website and are available for questions.
• Students need to know a faculty’s standard and policy on academic integrity. State them clearly in the syllabus. It is important to be clear and consistent on how the information is shared with students. Students need to know the expectation and consequence for academic dishonesty. Faculty deals with the student’s grade for that assignment, for the class. Judicial affairs deals with sanction based on violation against the code of conduct including academic integrity. 
• Shagun: Is there any research/data that connects these increased cases to the stress, pressure, cultural and national norms that may be guiding this student behavior? I would love to see workshops/dialogs on exploring the "why" and how online design and pedagogy can help.
• Lorrie: that’s part of the equation and one that we need to address
• Dawn is working with Michelle and Hyon Chu to develop workshops on dealing with academic dishonesty for faculty, classified professionals.
• Shagun shared in chat the Information Literacy videos the Library developed on Academic Honesty, in case someone wants to use that in their online orientation/welcome module:http://www.deanza.edu/library/infoliteracy.html
• Hyon Chu: As part of their sanction, students are required to watch that video and write a paper on it.
• The model syllabus does include some examples of standard language provided by Michele’s office on academic integrity. Link to model syllabus: https://deanza.instructure.com/courses/16183
• Mary D shared that she found the answers for her class assignments posted on a website. She suggested faculty check to see if their assignments and tests are posted and published in any of these sites.
• The sites could be Chegg, CourseHero and Reddit.com
• Will there be specific statistics posted or shared with faculty on the type of disciplinary actions?
• Michelle: They can report the number of cases, the type of code of conduct violations, like the number of suspension, number of expulsion.  But, nothing specific on specific students. They can give data with no specific names to protect student’s legal right to privacy.
• Erik: It is not a matter of students not understanding academic dishonesty. It is a cultural problem. It is an accepted way to get through school. Everything is hard for students right now. It is not because they don’t know. 
• Michelle: They do know. Students are aware. For them, it is a means to an end. They are taking the risk to cheat to pass and not fail. Not taking into consideration that they are cheating themselves, cheating the system. It is unfair to their classmates who are working hard, unfair to the faculty working hard to ensure students are learning. People are often short sighted under pressure. In the current situation, with people isolated, frustrated with life’s challenges, they use it as a justification. Need to make it clear that it is not acceptable and understand the consequence. It will become habitual. Eventually, they will get caught when the stakes are really high.

Update on Ethnic Studies CSU Requirement

Update on Ethnic Studies CSU Requirement and courses submitted for articulation, from Articulation Officer Renee Augenstein

• AP1460 signed by the governor last summer requires CSU students graduating 2024-25 and beyond to complete a 3 semester units course on Ethnic Studies under GE Area F. That is a 4 quarter units course for De Anza.
• Students starting at community colleges and CSU this fall 2021 must complete the Ethnic Studies requirement. CSU has placed this requirement as a lower division course within GE. This subsequently reduced the GE Area D Social Sciences from 3 to 2 courses, decreasing it by 3 semester units.  That would keep intact the 39 semester units GE requirement. 
• For courses to meet the Area F requirement; it must have an Ethnic Studies prefix; meet 3 of 5 core competencies listed; must have predominant contents covering the competencies.
• The deadline to submit for this new requirement for Fall 21 is Friday, Feb 5. The office received the core competencies last October, revisions in November, and more information on requirements in December. Every community college, every CSU campus has been trying to identify courses that would fulfill these requirements and to get them into the curriculum pipeline to submit by this Friday for CSU review. This is in addition to the general curriculum review work for fall 21.
• The ICS/IIS division has been working extremely hard. They have created 4 new departments with 4 new prefixes that align with CSU requirements for Ethnic Studies. The prefixes have been approved by CSU and will be ready for the Friday submission.
• Renee will be submitting 33 existing courses faculty identified that meet the core competencies. Some of the courses will change to a new Ethnic Studies prefix. Those with cross-listing in place will maintain the cross-listing. There are 5 Women Studies courses that will establish new cross-listings. There are courses identified for curriculum review for Fall 22 submission.
• Appreciation to Renee for shepherding this through along with the Curriculum Advisory Team and Curriculum Office. The Curriculum Committee, as always, owes a huge debt to her hard work and organization. And to the many faculty who worked hard on getting in submissions and updates.
• De Anza is submitting the most courses for this new Ethnic Studies requirement.
• The transition to the eLumen system has limited revisions to fulfill the content predominance requirement.  Some of the courses may not meet the requirements this round. Once the college gets into the eLumen cycle, the course could be adjusted accordingly.
• Karen acknowledged the hard work of many people, especially those no longer at De Anza, like Duane Kubo, Rowena Tomaneng, Jackie Reza, etc. Ethnic studies started at De Anza in the 1970s. One of the first community colleges to institutionalize Ethnic Studies, De Anza has been on the cutting edge for many years. That has positioned the college to have many courses that could satisfy this new CSU GE area. This is a benefit to our students, to be better situated to transfer to the CSU and fulfill more CSU requirements at De Anza.
• Cynthnia raised concerns over ICS requirements for local degree ICS degree with many ICS courses switching to Ethnic Studies prefixes.
• Those courses, like the ASAM and Women Studies courses, will continue to maintain their ICS tags.

Needs and Confirmation

Needs:
4 Faculty Interclub Council Program Evaluation Task Force Members as described by Hyon Chu and Maritza above 
IPET Application Link

2 faculty members for the Campus Center Advisory Council
Campus Center Advisory Council Request to Serve Form

Standing Committee updates

• College Council
• Last Thursday’s College Council meeting was a webinar on shared governance in California Community Colleges. Presenters were Community College League of California (CCLC) president Larry Galizio and Academic Senate for California Community Colleges (ASCCC) president Dolores Davison. That was the start for the College Council to review the college’s shared governance structure and to form a task force to come up with recommendations on how to improve it, in terms of inclusion, access, equity, diversity.
• Karen asked for feedback at the senior staff meeting; classified professionals felt the presentation was not adequately inclusive of their role and contributions to shared governance. This is a start of the shared governance conversation. They are looking for more input going forward. 
• FA Senates Liaison Meeting with Chancellor Miner to discuss Calbright MOU
• Working Learner Innovation Alliance Memorandum of Understanding with Calbright https://docs.google.com/document/d/1xU4YGgMcyhqSn9jC8AgOQlnWpURRw3z6LJO99GuPpY8/edit
• At the meeting: Karen, Bob Stockwell, Rich Hansen, Kathryn M, Issac Escoto. 
• Chancellor Miner confirmed that she has entered the MOU with the understanding that there is no obligation, no commitment. There is the potential benefit for the district in terms of utilizing Calbright connection with employers. Chancellor agreed that Calbright is problematic for many reasons as articulated by Bod and Rich previously. Calbright does have resources that the district could take advantage of.  However, she is hearing the concerns from FA colleagues about entering into such an agreement without consultation with the senates and the union. She is willing to meet again to discuss the possibility of exiting the MOU. Calbright is seeking to establish this MOU with 4 large community college districts that includes Foothill-De Anza, San Diego, Kern Community College. That is a political move for Calbright to leverage and legitimize.  
• Bob S urged the FA and the senates jointly follow up quickly with the chancellor to withdraw from the MOU.
• Kimberly requested for DASB to be included in the next meeting.

• Instructional Planning and Budget Team (IPBT)
• No program review for this year. The reflection goal for the year is for equity mindedness for everyone involved in decision making. Mary, Karen, and Mallory have put together reflection questions with input from Myra Cruz and Alicia Cortez. The purpose is to start dialogue in different areas. There are 5 general questions, followed by questions applicable to instructional areas, student services, and administrative units.
• These questions could go to departments to consider diversity, equity, and inclusion in making decisions. 
• Draft Reflective Questions :  Please share with your constituents and give input back to Mary Pape (papemary@fhda.edu) to share with IPBT

• District Equity Action Council (DDEAC)
• Friday, Feb 19 Flex Day. There will be a morning activity with Dr. DeGruy. Dawn is coordinating the afternoon activity that would include an equity audit.
• De Anza Associated Student Body (DASB)
•  21-22 budget for Fund 41 and Fund 46. Discussion on DASB by-laws that will be voted on during the general election; DASB is making a name change to DASG, De Anza Student Government in hopes for more clarity and accessibility. Voted to add a new Equity Diversity Committee. February programs include an interactive resource fair to share resources to students. Marketing Department working on Canvas shell and newsletter. Student engagement with advocacy work.
• Facilities Committee: They reviewed the survey result. Most of their focus was on the front entrance and safe passage. 
• Question raised about how vehicles can ingress and egress campus.  It can be a nightmare arriving or leaving campus, and there is a “way out” on the southside that has been chained for years.  Frequently, instructors and students can be late, due to “logjam”. The consultant is working with traffic engineers on traffic flow options of (people/car/trucks). 
• On the student belonging question in the survey. Feedback from students in the committee include: Area to claim as your own, space that is open and welcoming, freedom to use the space. There are spaces that are closed, can’t go in.

Academic Senate Constitution & By-Laws Review & Approval of Proposed Revisions & Updates

Discussion of Proposed Revisions & Updates & request to vote on proposed revisions and updates

Constitution Document With Proposed Wording for Review & Voting

The main document has highlighted areas and striked out sections. Yellow highlights represent minor edits for clarification and formatting changes. Turquoise highlights represent new additions and significant changes.

On the right column are comments with proposals for additional changes.

The first comment is on Article III, Section B-3 on the use of Robert’s Rule of Order in Academic Senate meetings. 

Cynthnia proposed that 

The Senate shall conduct its business in a collaborative and inclusive manner. At any point in a meeting, any member can ask that the body use Robert's Rules of Order. When using Robert’s Rules of order, members of the Senate are referred to the easy to understand guide prepared by the PTA: https://www.pta.org/docs/default-source/files/training/course-tools/president/english/roberts-rules-of-order-basics

Rich seconded.

Discussion
The proposal moves away from the rigidity of Robert’s Rule but does not replace it with anything definitive in an Inclusive, collaborative manner.

A loose system of governance inevitably favors people willing to speak loudly and often at the expense of others not feeling comfortable to do so.

Such a system lacks framework and requires much stronger executive power to guide and shut down discussion in a timely manner.

Proposed to use Robert’s Rule but use it flexibly; it is a published standard rule used universally, every deliberative body uses the RR. The Senate should adopt RR as a template, but not be bog down by it.

Cynthia related that some people have felt very shutdown by Robert’s Rule. RR is a rigid set of rules, how do you use RR flexibly?

Comment in chat: Are we allowed to write our own meeting rule?

Erik Woodbury : As seen in the PTA RR, these rules are interpreted and implemented differently by different bodies. Use RR and then adapt it as needed, ultimately building a rule set that works for our body. It is better to start with a well tested and familiar rule set as opposed to a more nebulous and undefined one

Question: If any member can ask the body to use the Roberts Rule of order, would every request be honored?

Anything can be weaponized to intimidate others or drag it out. What will provide the best balance, to enable discussion and empower everyone to speak, and to conduct business efficiently

Bob K moved to table motion and to bring it back for discussion next week, Erik seconded. 20 yes, no opposition, no abstenation.

Ishmael will start the discussion next week.

Karen reminded everyone to review the proposal below for next week.

Proposal To Academic Senate from Embedded/Program Counselors

By-Laws Document With Proposed Wording for Review & Voting

Tribute to Sandra Diaz from Dean Anita Kandula, BHES

MOMENT OF SILENCE in remembrance of Professor Sandra Diaz, RN, and Nursing Department Faculty who recently passed away from COVID

Sandra Diaz, her life and work at De Anza College

She was a wonderful colleague and beautiful human being.
She was an educator, mentor, role model, and nurturing teacher.
She was a kind and caring friend to staff; a considerate and caring colleague to faculty and administration. And, she will be missed.
She was excited about receiving tenure this year.
Future students coming through the nursing program; will not experience this caring, empathic, and knowledgeable  teacher.

Anita read a poem in her honor:
No one is finally dead 
until the ripples they caused in the world die away; 
until the clock wind up, winds out; 
until the wine she made finishes its ferment; 
until the crop they planted has harvested; 
The span of someone's life is only the core of their actual existence.

Sandra will live on in her students, her family and everyone fortunate enough to have known her. 

Karen called for a Moment of Silence for Sandra.

Karen related that
She and Erik are working on a resolution of appreciation from the Academic Senate for Sandra. She hoped that such tributes can soften the grief for the family.
There is discussion on establishing a scholarship in her name.
Tenure ceremony in March will include a tribute to her

Good of the Order

• Mary S: Movies for Mental Health
• Arts and Activism  REGISTER and MORE INFO: https://www.deanza.edu/arts-and-activism/#:~:text=Myhre's%20work%20centers%20on%20developing,Social%20Sciences%20and%20Humanities%20Division.
• CANDID Inclusion Series: https://www.deanza.edu/news/2021/candid-series.html
• Chief's Advisory Board meeting, Thursday, 4-5:30; Zoom link: https://fhda-edu.zoom.us/j/95224355888?pwd=anVYVDZzZCt4QVcxT0dmSmY0TXc3QT09
• Mary S motioned, Terrence seconded, to adjourn, no objection

Division	Name	Present
President	Karen Chow	✔
Vice-President	Mary Pape	✔
Executive Secretary	So Kam Lee	✔
Part-time Faculty Representatives	Ishmael Tarikh	✔
	Mary Donahue	✔
Academic Services &  Leaning Resources	Cecilia Hui	✔
	VACANCY
Bio/Health/Environmental Sciences	Robert Kalpin	✔
	Anna Miller
Business/Computer Science/ Applied Technologies	Rick Maynard	✔
	VACANCY
Counseling  and Disability Support Programs & Services	Betty Inoue	✔
	Kevin Glapion*	✔
	Barbara Dahike*	✔
	Anita Vazifdar	✔
Creative Arts	VACANCY
	Elizabeth Mjelde	✔
Equity and Engagement	Cynthia Kaufman	✔
	VACANCY
Intercultural/International Studies	Anu Khanna	✔
	VACANCY
Language Arts	Shagun Kaur	✔
	Lauren Gordon	✔
Physical Education	Louise Madrigal	✔
	Rusty Johnson	✔
Physical Sciences, Math, & Engineering	Lisa Mesh	✔
	Terrence Mullens	✔
Social Sciences & Humanities	Rich Booher	✔
	Nellie Vargas	✔
Student Development & EOPS	Mary Sullivan	✔
	VACANCY
Curriculum Committee	Erik Woodbury	✔
Professional Development*	Dawn Lee Tu	✔
Administrator Liaison*	Lorrie Ranck	✔
DASB Representative*	Kimberly Lam	✔
Faculty Association Representative*	Bob Stockwell	✔

*non-voting member

Guests:

Name	Position	Present
Lloyd Holmes	De Anza President
Rob Miesa	VP of Student Services
Christina Espinosa-Pieb	VP of Instruction	✔
Pam Grey	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs	✔
Marisa Spatafore	Associate VP of Communications & External Relations	✔
Scott Olsen	Classified Senate
Max Meyberg	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems	✔
Renee Augenstein	Articulation Officer	✔
Brian Malone	Tenure Review Coordinator
Daniel Smith	Dean of Creative Arts
Eric Mendoza	Dean of Physical Education and Athletics	✔
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean of Career & Technical Education (CTE)
Kathryn Maurer	Foothill Academic Senate President
Isaac Escoto	FHDA District Academic Senate President
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences	✔
Michele LeBleu-Burns	Dean of Student Development/EOPS	✔
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Elvin Ramos	Dean of Social Sciences and Humanities	✔
Patrick Gannon	Director, Book Store
David Ulate	FHDA Research & Planning	✔
Mae Lee	Curriculum Committee Vice-Chair