October 15, 2018

Meeting Minutes

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Approval of Agenda & Minutes from October 8 meeting

• Agenda approved (Motioned by Mary S, Seconded by Mary D)
• Minutes approved (Motioned by Mary S, Seconded by Mary D)

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Needs and Confirmations 

• Mary P - attach Excel file (Vote on the SRPC)
• Motion to table EAC vote (Erik, seconded by Kim P.)
• Approved
• Motion to undo tabling EAC vote (Erik, seconded by Kim P.)
• Approved
• Discussion opened
• Cheryl - Email distributed from Alicia C., does not appear that the call for the three EAC faculty member voting positions was sent to all faculty.  EAC meetings are open to all to attend.
• Mary D- is there a way we could receive statements from interested faculty for the positions before Exec Committee votes? Discussion
• Concern that opportunity is being offered to small groups rather than to faculty at large
• Motion- Erik - moved that requests for membership for campus committees be forwarded to all faculty (Mary D -Seconded)
• Friendly amendment- Ishmael, also that call include a request for candidate statements of interest (Mary S seconded)
• Friendly amendment accepted by Erik
• Discussion, Clarification - the body will decide if candidates who do not submit statements will still be considered. Karen- concerned that the emailing will be overwhelming, discussed logistics. 
• Karen requests to close the discussion, move to vote. Erik motioned to close the discussion, Cheryl seconded. 
• Vote: Passed.
• Motion to table approved.

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Committee Reports

• IPBT

• Next IPBT meeting is 4-5pm, Oct 16th- recommendations for IPBT from the viability committee regarding programs under consideration will be made (these programs include Football, Water Polo Women, Wildlife Science Technology, and Nursing).
• Posted IPBT Minutes from Spring 2018  May 1 and June 5 meetings are specific to these considerations
• Discussion on IPBT and Viability
• Kim P- Is there a committee for administrative PBT? Yes.

• Viability Committee
• Explanation and discussion 
• SSPBT
• Kevin G. reported- SSPBT Recommendations for budget reductions were made at the end of June to College Council.  President Murphy did not accept those recommendations, stating that the number of cuts to counseling positions was unacceptable, and directed SSPBT to return with reorganization proposal.  On October 4, two reorganization proposals involving eliminating the Dean of Counseling position were presented by Rob Mieso to SSPBT, and a special meeting was called on October 11 to vote on the proposals.  There were many abstentions on the vote. See SSPBT notes: https://www.deanza.edu/gov/sspbt/notes/
• Campus Budget
• VP of Administrative Services Susan Cheu, Classified Senate President Lorna Maynard, Mary Pape and Karen Chow met to discuss the Campus Budget Committee.  Since the IPBT, SSPBT, and APBT make recommendations regarding planning and budget in those areas to College Council, the Campus Budget committee now does not make any recommendations to College Council.  A proposal for Academic Senate to consider is whether to phase out Campus Committee and increase the number of voting faculty members on APBT from one to three, which would equal the number of voting administrator and classified members. The co-chairs of APBT are Susan Cheu and a Classified staff (currently Sally Gore). 
• New Senate Taskforce on Course Scheduling and Enrollment Management
• EAT has been suspended and now we have the option of having our own task force for senate.

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ASCCC Fall Plenary Resolutions Discussion

• Karen asked Executive Committee for any objections to extend discussion for the prior item due to the time running long for the needs and confirmations discussions, and this item would be agendized for October 22 meeting.  No objections.
• Did not get to this at this meeting

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New MyPortal Features and E Print

• Joe and Chien explained the reason for the MyPortal update and change to applications (previous vendor for the technology stopped providing service; old MyPortal had not been updated in many years; new apps were built in-house.  They apologized for some apps not being fully functional until several weeks after the launch, in particular the Payroll app.. Q and A. 
• Joe and Chien presented ePrintit student printing data/graph showing that student printing on ePrintit has sharply declined after 2011

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Continued Discussion of ASCCC Resolutions 

• Did not get to this. Will be agendized for October 22 meeting.

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Good of the Order and Appreciations

• Mary S - Traveling exhibit at Library on Mental Health awareness 
• A day In the Life od Recovery Exibit Calendar Information
• A Day in the Life of Recovery Website
• Mary S- Blood Drive, De Anza College 10/31, 8am-7pm

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 Officers and Senators

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Executive Committee Members Present

Name	Position	Present
Karen Chow	President	Y
Mary Pape	Vice President	Y
Alicia Del Toro	Executive Secretary/Treasurer	Y
Ishmael Tarikh	PT	Y
Mary Donahue	PT	Y
Paul Klingman	App Tech	Y
Vacancy	App Tech
Bob Kalpin	BHES	Y
Gayatri Pal	BHES
Mia Breen	Bus/CIS	Y
Mary Pape	Bus/CIS	Y
Ron Dunn	CA	Y
Vacancy	CA
Julie Kennedy	CD&E	Y
Betty Inouye	Counseling	Y
Rob Clem	Counseling	Y
Kevin Glapion	DSPS	Y
Anita Vazdifar	DSPS	Y
Catie Cadge Moore	ICS/IIS	Y
Veronica Neal	ICS/IIS	Y
Cheryl Balm	PSME	Y
Vacancy	PSME
Iva Tracey	LA	Y
Kim Palmore	LA	Y
Susan Thomas	SSH	Y
MyLinh Pham	SSH	Y
Louise Madrigal	PE	Y
Vacancy	PE
Tom Dolen	LR	Y
Mary Sullivan	SD	Y
Eric Woodbury	Curriculum Committee	Y

Guests Present

Name	Position	Present
Thomas Ray	Administrator Liaison	Y
Vacancy	DASB Representative
Bob Stockwell	Faculty Association	Y
Christina Espinosa-Pieb	Interim De Anza President
Rob Mieso	VP of Student Services
Lorrie Ranck	Acting VP of Instruction
Susan Cheu	VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate V of Communications & External Relations
Lorna Maynard	Classified Senate President	Y
Hayman Wong	De Anza Student Trustee
Mallory Newell	Institutional Researcher
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Sheila White-Daniels	Dean of Counseling
Vacancy	Dean of Creative Arts
Alicia Cortez	Dean of Equity and Engagement
Sam Bliss	Interim Dean of Physical Education	Y
Isaac Escoto	FH Academic Senate President
Carolyn Holcroft	FHDA District Academic Senate President
Pam Grey	Associate VP of College Operations
Stacey Shears	Dean of Disability Support Programs & Services
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Vacancy	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development
Carolyn Wilkins-Greene	Dean of Social Sciences and Humanities
Kelly Swanson	Director, Book Store
David Ulate	FHDA Research & Planning
Cecilia Hui	Librarian	Y