October 6, 2025

I. Call to Order

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Welcome

Erik Woodbury explained that per the Brown Act, a roll call is required when there are voting members attending online.

Quorum reached by roll call at 2:35 pm.

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Approval of Agenda and Minutes from September 29, 2025.

James Adams moved, Bob Singh seconded to approve both minutes and agenda. 

Roll call vote.

Yes 19, No 0, Abstain 0

Agenda and minutes approved.

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Public Comment 

Sherwin Mendoza: Student housing is up and running with students already living at the units. He inquired about its management and conditions. Is there district or college oversight? Is there resident assistance? Is the rent affordable? What is the possibility of creating a shared governance committee to oversee this program?

Mark Landefeld, Academic Senate representative,Affordable Housing Task Force: The district has moved forward very fast on this housing opportunity. The Task Force did not meet over the summer and is now catching up on everything that has happened during that time. The Task Force may take on the role of overseeing student housing as well as faculty.

Bob Singh shared his thoughts on making a De Anza mug with a special design to share with everyone. He asked for input on the idea and possible funding.

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II. Consent Calendar

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Consent Calendar:
Tenure Committees 

• Christopher Bradley, Math
• Jacob Kotas, Math

Shagun Kaur was able to recruit the at-large rep to fill these two committees. She emphasized the need for more at-large volunteers to complete committees.

Doli Bambhania moved to confirm, Bob Singh seconded.

Roll call vote.

Yes 19, No 0, Abstain 0

Consent Calendar confirmed.

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III. Needs and Confirmation

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District and College Needs 

Shagun Kaur: There is a desperate need for 15 more at-large members. (Earn 4 points on the scale)

Immediate need for faculty representatives on the Campus Facilities,  the Campus Center Advisory Board, and the SLO Committee.

The Block Scheduling Committee is looking for 5 faculty from diverse backgrounds that include counseling, labs and athletics. The committee will look at how other institutions have implemented this program and propose a model for De Anza.

List of Needs:

• Tenure Review Committee - At-Large
• District Diversity and Equity Committee (DDEAC)
• Educational Technology Committee
• Equity Action Council (EAC) (2)
• Campus Facilities (3)
• Campus Advisory Board
• Professional Relations Committee (6)
• Technology Committee 
• Block Scheduling Committee (5)
• Police Chief's Advisory Committee
• Curriculum Committee (6)
• SLO Committee (2 faculty, 1/qtr)

Most committee commitments are for 1 year. Senate and RAPP commitments are for 2 years. See the meeting times and time commitments in the Attachment.

Erik Woodbury pointed out the significance of having faculty representation on these shared governance committees to ensure faculty voices and input. If faculty do not get engaged and involved, they are abdicating their voices in the matter. Please share these needs with your constituents. Make sure faculty voices are heard and earn points by joining these committees.

Erik will continue to work with deans to fill vacant seats on the Senate.

Submit the Request to Serve form on the Senate website by Thursday to get the agenda for approval and confirmation by the next meeting.

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Confirmations

Academic Senate At-Large Part-Time Rep

Volunteer statement in the Attachment.

This is a midterm replacement position that the Executive Committee was voting for in place of the full Senate body election. Therefore, there was the need for a formal roll call vote. 

Mary Donahue, the other At-Large Part-Time Rep, raised hand to cast the first vote.

Yes 21, No 0, Abstain 0

Mark Landefeld, PE & Athletics, confirmed

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IV. New & Continuing Business

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Quick Notes:

District Academic Senate President

Welcome and introduction of Dolores Davison, District Academic Senate President. She has served as the Academic Senate President at Foothill. She was also the Academic Senate President for ASCCC, the Academic Senate of California Community Colleges. This year, Dolores will lead the effort to redefine the role of the District Academic Senate and its members.

Dolores will start by renewing the board policies with the Vice Chancellor and the administration to move forward. She will be visiting both Senates, joining the De Anza Senate meetings 2 to 3 times per quarter.

Membership Drive and Dues

Starting October Senate dues will increase to $15/month. The Senate decided on this increase to support program goals and financial stability. Some people expressed support for a membership drive. Encourage more faculty to join the Senate as a dues-paying member (use the button on the AS website)

Senate Events Committee

Senate officers will work with the committee to plan and implement  events for the year. Three major events, one each quarter to honor new hires, new tenure recipients, retirees. Looking for ideas for smaller events throughout the year, like coffee hours on campus, visiting villages and divisions. Two members from last year, Lauren Gordon and Christian Rodriguez are willing to continue. Call for more volunteers to join the committee.

Complaint and Compliance Process Enhancement Enhance process; 

Check 10/15 email from Diana Rose, District HR,  explaining the new enhancements, including expanded use of Maxient and the introduction of temporary Deputy Equity and Compliance Coordinators at both colleges. Hailey Fagundes is the new Deputy Equity and Compliance Coordinator/Deputy Title IX and Title V Coordinator at De Anza.

District and college websites have been updated to provide clear, consistent information about complaint procedures and supportive measures.  

Safety and Locks

Last year there was discussion and concerns over making doors cross campus lockable from the inside. Door lock update: some doors can be locked from inside. Need data on the percentage.

District Police sent out a safety report last week. The campus is very safe.

Campus climate survey results to be discussed in a forthcoming meeting.

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Finance Update & Budget Approval

Table until next week.

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Funding Request for EquiTea (First Read)

Request Submission

Sarah Wilker, Faculty Coordinator for Equity, presented a funding request for EquiTea. 

The request proposed 3 teas, one for each quarter, that features different tea cultures or practices. She had some in mind, but was open to suggestions.

First read of two, AS will discuss and vote on this item in the second reading.

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Introduction to the Academic Senate and Shared Governance

Intro To Senate 2025

Erik Woodbury presented an overview of how the Academic Senate and  shared governance work at De Anza.

Define the role of the academic senate in the areas of academic and professional matters and its areas of Purview

What is the Academic Senate?

The Academic Senate in the overall Foothill/De Anza District Structure (slide 4), shows the De Anza as a parallel to the Foothill Academic Senate. 

All faculty are members of the Academic Senate. The Senate is the direct line of communication to the Board of Trustees, the top decision maker for the district. Anyone may attend the board meetings in person or online. 

The District Academic Senate is a joint meeting of the two senates. The joint meeting is a place where leadership from both Senates make decisions on items that require coordination like APs and BPs.

It is not the only Senate. There are also the Classified Senate and the Student Senate

Discuss the areas of the 10+1 and Senate Purview

The role, right  and responsibility of the Academic Senate is clearly defined under the Ed Code and Title V. That is the law.

The district governing board is to consult collegially, rely primarily upon the advice and judgment of the academic senate, or reach mutual agreement between the governing board/designee and the academic senate/designee​.

The Academic Senate has authority over The “10 + 1.”  They are listed under slides 9-10.

What are the differences between the Senates and FA?

Senates focus on academic and professional matters.​ Unions focus on bargained or contractual issues, such as working conditions.​

The presentation stopped at slide 12. To be continued in the next meeting.

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Division Realignment Objectives and Next Steps

Administrative Realignment

Ram Subramaniam addressed some major questions that emerged from the town hall meeting and faculty feedback:

What are the job responsibilities that are in need of dedicated leadership as a result of the new alignment?

Some major themes are identified in Ram’s presentation with how they overlap with Vision 2030 https://vision2030.cccco.edu

and President Torres’s 100 days listening  https://www.deanza.edu/president/100-days/index.html

Areas that emerged from 100 days listening - AI technology incorporation, work with correctional facilities, dual enrollment and create college going culture, build new community partnerships, support international partnerships, flexible learning pathways, create opportunities through credit for prior learning, noncredit, contract education, dual enrollment, year long schedule, industry recognized credentials, competency based education.

Vision 2030 areas that emerge include scale credit for prior learning, generative AI, international education, dual enrollment, justice involved and justice impacted students, ADT completion and opportunities to transfer, GenAI literacy for faculty, staff and students

Chart mapping duties, vision 2030 alignment and 100 days alignment (slide 15)

Questions after the presentation:

Which areas will be prioritized? 

Year-long scheduling, AI, credit for prior learning, and dual enrollment 

There was a question about the original proposal.

Original proposal aimed to realign divisions with villages

How do faculty continue the conversation? Where can we submit input?

VPI invites faculty to give feedback and to work closely with him to reach a consensus. Ram has heard both support and opposition. He will make sure that all voices are heard. They may not need 2 deans for the new responsibilities, perhaps just one.

Some acknowledge the distribution of work between the deans is not equitable. Some deans have lower workload; but smaller divisions still need representation.

3 main concerns

• Impact on division. The IIS division has a lot of history and significance with regards to equity and social justice
• The alignment was not very clear
• Change itself was unsettling, moving disciplines and faculty from home division into a new division.

Some technical consideration: reemployment preference moving from one division to another.

Where to go from here?

AS will host two town hall meetings

Tentative Schedule, to be confirmed.

• 10/13  12-1
• 10/14  10-11
• A third online meeting on a Friday.

Faculty only space, ideally hybrid.

More details/invites to be sent out very soon.

Senate will send out a survey for those who can’t attend.

How to engage part time faculty?

Someone suggested sending attendees some background information before the meeting.

Erik Woodbury: He will give a short 10-15 min intro; send out pre-read and a slide deck in the invitation.

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AI Fellowship Overview

This opportunity was the result of conversations with S. Breiter and A. Leonard over the summer.

Application deadline:Monday October 6 at 5:00pm.

Position offers 50% release time over the winter and spring quarters. Looking for someone interested in AI to facilitate those conversations on campus

There is a partnership between the Chancellor's Office and Google, which will give students access to AI tools and fellowship opportunities.

There were concerns over the responsibility to use these tools ethically. Personal Development training coming soon to discuss AI in classes.

Erik expressed appreciation to President Omar and Vice President Ram for funding this position.

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Good of the Order

Ram Subramaniam: The first Part-Time Faculty Counsel meeting tomorrow 10/7.

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Adjournment

Erik Woodbury adjourned the meeting at 4:22 pm.

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Attendance

In person

Erik Woodbury, Shagun Kaur, So Kam Lee

James Adams Veronica Avila Acevedo, Viviana Alcazar, Doli Bambhania, Dave Capitolo, James Capurso, *Jacob Chen, Mark Hamer, Kevin Glapion, Lauren Gordon, Sherwin Mendoza, Mary Pape, Christian Rodriguez, Lakshmikanta "LK" Sengupta, Leah Smith, Sukhjit Bob Singh, *Ram Subramaniam, Danielle Vlahos, Angela Winch

Online

Mary Donahue, Jamie Pelusi

Absent

*Deborah Armstrong, Barbara Dahlke, Dawnis Guevara, Rusty Johnson, Kevin Lee

*Non-voting members