February 3, 2020

Meeting Notes of February 3, 2020

I. Approval of Agenda and Minutes from January 27, 2020 Meeting

Agenda approved.
Minutes approved.
Susan pointed out confusion on dates in the Minutes heading.

II. Public Comment on items not on agenda (Senate cannot discuss or take action)

Karen reported for Erik about classroom and lab room key request delay  Issues for new PSME faculty.  Very long delays in fulfilling key requests.  Reasons for the delays: not enough full-time district locksmiths, and available staff were directed to work on the new district building at Foothill.  Pam Grey advised on how to deal with issue: have division administrative assistant (or whomever put in key request, but it’s supposed to be admin assistant) follow up with Sally Gore and the FHDA police department.  Bob will bring up this district wide issue at the Police Chief’s Advisory Board Meeting at Foothill tomorrow. 

Stephanie: challenges for ISP students.  Federal government is not allowing people to travel to U.S. from China, because of the coronavirus. Airlines like UA, Delta, will not have flights from China.  Expect international students, especially new students, to panic and request add codes from faculty for the Spring quarter.  Faculty should refer student requests back to ISP.  Stephanie will have updates at the next meeting.  

Shagun suggested offering more online classes.  Stephanie: foreign students must have 9 on-campus units.  Otherwise, they would be out of compliance with visa requirements. 

Stephanie: Be sympathetic to students who may be facing harassment/discrimination because of heightened coronavirus contamination fears.  Students are dropping out because of the virus situation.  Some have affected family members. 

Mary S provided a link to Student Health Services website with "Coronavirus Information" from Center for Disease Control (CDC) and Santa Clara County Public Health (SCCPH).

http://www.deanza.edu/healthservices/coronavirus.html

III. Updates

(Karen moved the Updates to an earlier slot in the agenda, in response to some suggestions. She is trying out a new format.  Asked for time keeper.  Bob K. volunteered.)

• Police Chief's Advisory Board Meeting Feb. 4, 2:30-3:30 in Altos Room, FH. Meetings are open to the public.

Campus Planning Committee

• Campus Planning Committee (CPC) had a meeting on January 24.
  https://www.deanza.edu/ir/planning/
  Go to the above campus planning website link and look under “2019 Meetings” tab  to view links to minutes and materials presented about SEA (Student Equity Allocations) from the meeting.
  
  Committee is discussing the process for CPC to review requests and recommend allocations for SEA, Student Equity Allocation funding.  25% of the funds are available for allocation; the rest has been allocated for salaries and benefits.
  
  

• College Council clarification of IPBT faculty prioritizations approval at the January 23 meeting:
  College Council approved the IPBT’s faculty hiring prioritizations recommendations on the understanding that if a search for one of the recommended positions is unsuccessful and/or if more funding becomes available for faculty hiring, IPBT are requested to review the list of remaining faculty positions through an equity lens.
  
  This is to clarify that the wording “re-ranking” read in a draft in the previous meeting is not accurate
  
  
• Spring ASCCC (State Academic Senate) Area B Meeting Friday, March 27 at Foothill.  Guest: CCC Chancellor Eloy Ortiz Oakley and ASCCC President John Stanskas. Area B region of ASCCC includes the Bay Area and North Bay; the meeting is being held at the end of Winter quarter
  This is the first time the state chancellor will be present.
  
  Mary S: What is the agenda? Mayra Cruz is the Area B representative. She is creating the agenda. Agenda has not been sent yet.    
  
  Karen sent out Eventbrite link for the meeting.  
  https://www.eventbrite.com/o/mayra-cruz-area-b-rep-18718460394
  
  Usually meetings include reviews and discussions of resolutions.  Statewide officers will be present.

IV. Standing Committee updates

• De Anza Associated Student Body (DASB)
  Valentine's Day event, Feb 13. 
  
  Shakespeare MacBeth performance, March 18 12:30 to 1:30, conference room A&B; budget reviews;
  
  General election, still some open positions; application deadline today.
• Instructional Planning and Budget Team (IPBT)
  Program reviews due to IPBT today (Feb. 3).  No IPBT meeting last week and this week in order for Viability Committee to accept VIability reports from Music and Paralegal. Last week, music made a great report and presentation; this week, there willreport from the paralegal program; next Tuesday, team will review and discuss recommendations.
• Student Services Planning and Budget Team (SSPBT) No report, check website.
• Equity Action Council (EAC) No report.

V. Needs and Confirmations

• Tenured Faculty Hiring Committee - Accounting (need to confirm)
  
  Moaty Fayek (Business, Computer Science and Applied Technologies), Lydia Botsford (Accounting), Scott Osborne (Accounting), Dan Salah (Business/Accounting)
  Division/Department Selection Process; Used past practice of the Dean emailing the faculty in that department. First Come First Appointed
  
  Susan Thomas asked about the EO rep.  No EO rep has been assigned.
  
  Karen asked if we want to see the EO rep before confirmation.  The EO reps are assigned by the district (Keisha) on a first come, first serve basis.
  
  Ilan: If an EO rep will be named, then should go ahead to confirm. Ilan moved, Erik seconded.
  
  Discussion: Susan found the process problematic and expressed concerns.  She and Shagun have applied to Keisha, yet had been assigned to different committees.  Many expressed interest in more clarification on the procedure.  Karen will follow up.  Academic Senate has never had input on the process; Ishmael: some EO rep cannot be from the same division, concerned about not having a process that is regularized.  Ilan asked if there had been problems with EO rep assignments.
  
  Karen: Academic Senate looks for balance in the make up of a committee.  Cynthia: important for diversity reasons; in general, a EO rep should be assigned before approval.
  
  Thomas: if the department is big enough, there is no need for outside rep.  In the case of accounting, there are more than enough full time faculty who could serve. 
  
  Karen called for a vote; 16 yes, 3 abstain, committee confirmed.
  
  
• Counselor, Veteran Services, 225001 - Admissions & Records - De Anza College Hiring Committee (Under Dean of Enrollment Service)
  
  Current committee members: Nazy Galoyan, Roland Amit, Teresa Castaneda; no faculty members.
  Request will go out to faculty list-serv next week after some questions are answered. There are counselors under ISP, question if the call should go out  to all faculty or just counselors.
  
  Karen: this opens up another issue.  There are 3 divisions within student service: Student Development, Counseling, Enrollment Services; also 3 other departments that report directly to Rob- Financial Aid and Scholarship, Outreach, OTI and Calworks; there are counselors in instructions and student services; suggest sending out list-serv call to counselors. 
  
  Thomas: Patty and Eric keep a list-serv of all counselors.  Karen will reach out to Patty and Nazy about using the Counselor list-serv.

VI. BP 4140 Equivalencies for Minimum Qualifications (first reading)

Updates to the equivalency policy are in blue. 

Changes: equivalency can be determined by the Academic Senate of either college, equivalency granted by an academic senate is applied districtwide. Doreen added the last sentence for clarity. 

Ilan: change wording from “an” to “either.” 

Shagun: who is the determining body for the vocational programs.   Karen asked about Auto Tech.  Need an associate degree plus experience. Shagun: there could be challenges with international degrees.

This is a district policy.  Should look at the De Anza Academic Senate policy.  Foothill may do it differently. Once someone is granted equivalency at one college, it applies to the other.  Is there a list of those who have been granted equivalency?

Thomas: even if someone is granted equivalency at one college, a person still has to be hired by the department in the other college.

Karen: invite Foothill counterpart to review the policy and process.

Shagun would like clarification of approval process at each college

Ishmael: we are stronger together; instead of separate campuses; help each other when there is a need; mutual respect; there should be the same qualifications at both campuses;

Some cases of the equivalency process in the past.  It involved an academic senate officer (previously Paul), department faculty (usually the chair), and VP of Instruction; VP has often been the one making the decision. Mary P related a case that required a unanimous decision.

VII. Proposed District Strategic Plan Refresh items for District Strategic Plan 2017-2023 (first reading)

David Ulate used green and orange highlights to flag items that need input.

Orange: college goal that may not match district strategic plan

Green: not perfect, may require more discussion.

Where is the metric coming from? College goal vs district metric?

On #9: prefer the College Goal 6.1(?): Maintain competitive salaries and benefits.

Shagun would like to bring it back to division for discussion.

On #34: question about the 122 average units

Karen asked counselors about the average units earned.  Answer:  90.  Erik: Students come back to try out other majors.  Terrence: some people may just want personal enrichment.

Marc: can we take the numbers off.  Karen: problem about setting a limit goal; Erik: only matters for someone who wants a degree

Karen: for goal setting, so that students do not take a lot of classes they do not need.

Bob S: for students who seek to earn an AA degree.

On #35: Mary S: “living wage” is a relative term; Cynthia K: prefer college language. Increase rate of CTE participants earning a living wage

Cynthia: hard to doing this without context

Karen will talk with David U.  Look at the rest of the document and send back comments.

Bob K moved to extend discussion for another 5 minutes, Shagun seconded, 17, majority in favor. 1 abstain, approved

Bob: 1.1C, page 2 allure to an early alert program; no plan is mentioned; kind of letting Starfish disappear; are they going to have an early alert program; 3 years ago started Starfish; is it still the plan?  Betty: Starfish has been cancelled, because of the cost; there is no plan yet; Lisa asked question about the question; Karen: David captures the language, not the input; Shagun: 2.3, page 3, who is in charge of the district plan: OER and early alert.  Ishmael: people originally brought to work on early alert, are not working on probation; 2.2 what is the district enrollment plan?

Send feedback to Karen.  Good to be made aware especially in areas that affect what we do.

VIII. Academic Senate Model Syllabus update (1st reading)

Mary showed a slide of the model syllabus; mentioned that Dawn has syllabus development workshops

Mary S: add college code of conduct link in syllabi, link below.

https://go.boarddocs.com/ca/fhda/Board.nsf/goto?open&id=9U2UC77B2DA5

Erik: his division does not allow instructors to put SLO in the syllabi.  It is put in by the administrative assistant.

Thomas: syllabi should have an attendance policy; participation is just another way of saying that; has to be something that is measurable. Come up with a policy that is enforceable; Pete: give quiz; Thomas: grade them on being an effective listener; Susan: use participation, move away from attendance. Thomas: should measure the learning. how to reward students for being present.  Mary P: online, require students to log into Canvas once a day;  Shagun: completion of weekly assignment.  Terence: difference between being present and presence. Mary S: it is in the student code of conduct

Have a Grading Criteria

 IX. Good of the Order

Bob expressed appreciation for faculty, especially Dan, Shagun and Rusty, showing up at the phone bank; sign up and show up; show up even if you have not signed up; get trained, once trained, can use your own phone and call from anywhere; Phone bank hours: Mon-Th 3:30 to 7:00.  Less than a month to the election.

Mary P fixed the website heading for agenda and minutes.

Bob: over 21 party at the campaign center next week

Erick moved, Terrence seconded, to adjourn, all approved.

Executive Committee Members Present (✔)

Name	Position	Present
Karen Chow-	President	✔
Mary Pape	Vice President	✔
So Kam Lee	Notetaker/Secretary (F19)	✔
Ishmael Tarikh-PT	Representss part-time faculty	✔
Mary Donahue - PT	Represents part-time faculty
Vacancy	Applied Technologies
Pete Vernazza	Applied Technologies	✔
Bob Kalpin	Biological, Health & Environmental Sciences	✔
Anna Miller	Biological, Health & Enviromental Sciences
Vacancy	Business, Computer Science
Mary Pape	Business, Computer Science	✔
Vacancy	Creative Arts
Ilan Glasman	Creative Arts	✔
Nellie Vargas	Child Development
Betty Inoue	Counseling	✔
Barb Dahlke	Counseling	✔
Anita Vazifdar	Disability Support Program & Services	✔
Kevin Glapion	Disability Support Program & Services
So Kam Lee	Intercultural/International Studies	✔
Marc Coronado (W20 & S20) -- ICS/IIS	Intercultural/International Studies	✔
Terrence Mullens	Physical Sciences, Math & Engineering	✔
Lisa Mesh	Physical Sciences, Math & Engineering	✔
Shagun Kaur	Language Arts	✔
Julie Wilson	Language Arts	✔
Susan Thomas	Social Studies & Humanities	✔
Daniel Solomon	Social Studies & Humanities	✔
Louise Madrigal	Physical Education & Athletics
Rusty Johnson	Physical Education & Athletics	✔
Tom Dolen	Tom Dolen
Mary Sullivan	Student Development	✔
Cynthia Kaufman – Equity and Engagement	Equity & Engagement	✔
Erik Woodbury - Curriculum Committee	Curriculum Committee	✔

Guests Present (✔)

Name	Position	Present
Thomas Ray	Administrative Representative	✔
Paige Wallace	DASB Representative	✔
Bob Stocwell	Faculty Association	✔
Christina Espinosa-Pib	Interim De Anza President
Rob Miesa	VP of Student SErvices
Lorrie Ranck	Actin VP of Instruction
Pam Grey	Interim VP of Administrative Services
Hyon Chu Yi-Baker	Director of College Life & Student Judicial Affairs
Marisa Spatafore	Associate VP of Communications & External Relations
Stephanie Serna	Classified Senate President	✔
Genevieve Kola	De Anza Student Trustee
Mallory Newell-	Institutional Research
Moaty Fayek	Dean of Business/Computer Info Systems
Renee Augenstein	Articulation Officer
Mary Bennett	Tenure Review Coordinator
Daniel Smith	Dean of Creative Artstez
Alicia Cortez	Dean of Equity and Engagement
Randy Bryant	Dean Isaac Escotoreer & Technical Education (CTE)
Isaac Escoto	Foothill Academic Senate President
Mary Pape	FHDA District Academic Senate President	✔
Pam Grey	Associate VP of College Operations
Laureen Balducci	Dean of Counseling, DSPS & Title IX Coordinator
Anita Kandula	Dean of Biological, Health, and Environmental Sciences
Michele LeBleu-Burns	Dean of Student Development/EOPS
Lisa Mandy	Director of Financial Aid
Nazy Gayloyan	Dean of Enrollment Services
Edmundo Norte	Dean of Intercultural/International Studies
Jerry Rosenberg	Dean of Physical Sciences, Math & Engineering
Judy Miner	FHDA Chancellor
Dawn Lee Tu	Faculty Director of Office of Professional Development	✔
VACANCY	Dean of Social Sciences and Humanities
Patrick	Director, Book Store
David Ulate	FHDA Research & Planning
Mae Lee	Curriculum Committee Vice-Chair