Welcome
This webpage includes all major documents that you will need to complete classroom and student evaluations of probationary faculty, including links to online forms. These documents can be downloaded for your convenience.
Using the Tenure Shells on Canvas
Completed evaluations for probationary faculty and other important documents are now collected in Canvas. Each committee has its own shell. Committee members should upload documents directly to the Canvas shell. Nicole Gray from FA made a video on how to upload files to a tenure shell on Canvas. When you watch the video below, substitute "De Anza" instead of "Foothill" and my name instead of "Patricia Gibbs."
Watch the Canvas Tenure Shell instructional video.
Documents and Procedures
Please see the most recent documents and procedures for the J1s and J2s below.
Probationary Evaluations (J1s)
- There is a new AdobeSign version of the J1 for use in Tenure Review. You can find the AdobeSign J1 in your Faculty or Employee workflow list. It is named:
"De Anza J1 Evaluation Form for Tenure Committees (Faculty, Employee)"
- The form itself contains detailed instructions for initiators and for subsequent signers. Please do read these.
- Be prepared: You will need to upload/attach files with the three written narratives (rather than typing these into a text box). If you write all three narratives in the same file (make sure each one is labeled separately!), you will need to upload it three separate times.
- If you have any questions about using this form, please contact me! I am happy to help!
- Link to be added to a Canvas page as an evaluator.
- New Guidelines for Evaluating a Synchronous/Asynchronous Class (.docx).
- J1 and J2W Processes for Tenure in Online Courses (.docx).
- J1 Potential Pre-Evaluation Questions for Online Courses (pdf).
- FOR REFERENCE: A pdf version of the J1 Evaluation form.
- NOTE: This pdf version cannot be used for Tenure Review in Fall 2022. Use the AdobeSign workflow version (see above).
Classroom Student Evaluations (J2Ws)
- Link to request a Student Evaluation for a class.
- Fillable J3 for IN-PERSON instruction (pdf).
- Fillable J3W for ONLINE instruction (pdf).
- Process Documents for J2Ws:
Counseling Student Evaluations (J2.1s)
- Link to send to students for a J2 Counseling Student Evaluation. [NOTE: Please do not start collecting these until Week 6.]
- Fillable J3 for Counseling Tabulation (pdf).
- Flow Chart for J2 Counseling Evaluation (pdf).
Librarian Student Evaluations (J2.3s)
- Link to send to students for a J2 Librarian Student Evaluation. [NOTE: Please do not start collecting these until Week 6.]
- Fillable J3 for Librarian J2 Tabulation (pdf).
Informational Booklets
Forms
Schedule Forms
Use these forms to schedule the required meetings and J1 and J2 evaluations for each phase of tenure review.
- Phase I Schedule Form (fillable .docx)
- Phase II Schedule Form (fillable .docx)
- Phase III Schedule Form (fillable .docx)
Previous Hard Copy Versions of Tenure Review Forms
Note: these forms have been superseded by online forms or processes. They may still be useful for reference.