June 4, 2026

Quick Recap

The committee focused on three connected themes: clarifying committee membership and purpose, improving coordination with ETAC and the AI work group, and reassessing De Anza's technology-plan priorities. Members generally agreed that representation should be intentional, responsibilities should be clearer and communication between representatives and constituent groups needs improvement. The chairs plan to bring proposals back in the fall.

Membership and Governance

Key concerns included:

• Broader faculty representation, including perspectives from areas with distinct technology needs such as athletics.
• Better representation of both Instructional and Student Services technology needs.
• Clarifying what members are expected to communicate back to the groups represented.
• Reviewing appointments regularly; Kaur noted that faculty appointments should go through Academic Senate and be revisited annually.
• Creating a visible way for students and employees to submit technology concerns or suggestions that aren't appropriate for an ETS support ticket.
• Reviewing the committee's charge alongside membership rather than deciding membership in isolation.

The chairs will use this feedback to develop a membership/role proposal for consideration in the fall.

ETAC and AI

The committee also discussed making De Anza's ETAC representation more intentional and establishing a clear reporting path from ETAC back to the Technology Committee. One proposal was to define representation by functions rather than particular individuals and potentially establish rotation or term limits.

The AI work group has completed an initial assessment of AI activity and is moving toward policies, frameworks and guidelines, initially emphasizing instructional use. A smaller group is expected to examine statewide educational policies and develop a draft proposal for the fall. The AI group's membership is also being reconsidered so affected areas have deliberate representation and reporting responsibilities.

Technology Plan and Wi-Fi

The existing Technology Plan was extended for another year, but participants said some goals are outdated or may no longer be accurate. The committee intends to reassess the plan during the next academic year so De Anza's current needs can inform either a new campus plan or a centralized district technology plan. Priorities discussed included student access, professional development, accessibility and collaboration with ETS.

Wi-Fi emerged as a significant issue. Phase 1 outdoor Wi-Fi, covering quads and other student gathering areas, was described as nearly complete, with coverage maps expected. Phase 2 originally included parking lots and athletic fields, but projected costs substantially exceeded available Measure G funding. Parking lots were removed and alternatives for athletic areas – including newer 5G capabilities – are being investigated. Members identified continuing coverage problems in athletics and some campus buildings.

 Student Support, Security and Accessibility

Members highlighted digital literacy and formal student technical support as gaps. The discussion emphasized that providing technology does not necessarily constitute meaningful access when students lack support when something goes wrong.

Duo implementation for students was also discussed. Initial enrollment was underway, but members raised unresolved concerns about older phones, international travel, text-message reliability abroad and students without smartphones. The group discussed alternatives such as the Duo app and hardware keys, while noting that some scenarios still need clarification.

Accessibility is another major priority. Participants identified accessibility concerns with Degree Works, the timesheet process, third-party systems and image-only PDFs posted by instructors. MyPortal was described as accessible. The district is also adopting the Accessibility Capability Maturity Model, and the committee discussed placing the upcoming digital-accessibility requirements on a fall agenda.

Main Next Steps

For the fall, the committee plans to review membership and roles, reconsider the Technology Plan goals, clarify ETAC representation and reporting, continue receiving AI-policy developments and give accessibility more focused attention. Members should review the Technology Plan goals beforehand from the perspective of the population or function represented; the committee can then decide whether subgroups are needed.

Goal 1: 

• Access to Gemini/NotebookLM for students was approved by Academic Senate and request to implement access was sent to Senior Leadership Team (Nocito)

Goal 2:

N/A

Goal 3:

• FHDA will adopt the Accessibility Capability Maturity Model to ensure digital accessibility across all areas (Nocito)

Goal 4:

• Duo MFA for Students (McGill)
• Contract for printing system for students being updated and it is more promising! (ETS)