March 3, 2022

Attendees

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Attending Members: Balducci, Bostick, Brown, Galoyan, Glapion, Kobata, LeBleu-Burns, Mandy (co-chair), Mieso (co-chair), Nguyen, Tran (DASG), Wheat, Yi-Baker

Guests: Veronica Avila, Lisa Ly

Meeting Items

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Minutes Approval

There were no amendments to the previous meeting notes or to the agenda.

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College Council Faculty Hiring Update

The five positions recommended by SSPBT were approved by College Council in the February 17, 2022 meeting. The staffing requisitions are currently being entered and the hiring process will begin.

• Yi-Baker asked how positions are approved and funded, in reference to a new position that had opened up in the Chancellor’s office.
  • Mieso explained that there wasn’t a uniform District process. Each college has its own shared governance process and new positions for Student Services at De Anza go through SSPBT. The Chancellor’s office positions do not go through a college shared governance process. Historically, funds have been allocated on a 60/40 split between the two colleges (60% De Anza and 40% Foothill), which also applies to budget reductions, and the Chancellor’s office and Central Services have their own funding. The budget allocation model is currently being reviewed.

SSPBT Priorities - Data Overview

Mieso explained that the SSPBT Priorities are part of the Institutional Metrics and that we need to understand where we are to see where we need to be. In our subsequent meetings we will look at what we are currently doing and what we can do in Student Services to improve.

Lisa Ly was invited to SSPBT to review the data associated with the SSPBT Core Priorities to assist us in this process:

1. Student Equity
2. Access to Education
3. Student Retention
4. Student Completion

The data in the presentation was pulled from the Strategic Planning webpage that is being managed by the College Planning Committee. The data includes the Core Priorities in regards to racial/ethnic groups, special populations that are served by student services such as CalWORKs, Foster Youth, DSPS, Veterans, and EOPS, etc.

1. Student Equity: course success rates have increased from 76% to 80% over the past 9 years, and all ethnic groups have seen an increase in their success rate. However, large gaps still remain.
2. Access to Education: the proportion of each ethnic group has remained rather stable as enrollment decreased overall, suggesting that one racial/ethnic group was not under enrolling.
   1. Enrollment for the five populations served by student services has decreased over the past 9 years with the greatest percent decline for CalWORKs.
3. Student Retention: the rate at which students continue on their education path, on average, from fall to winter is 75% and from fall through spring is 69%.
4. Student Completion: there has been an overall shift toward Associate Degrees for Transfer (ADT) as more ADT degrees have become available to students.
   
   
   

• Hyon Chu had a question about the transfer numbers to the UCs and CSUs. The research office relies on the information provided by the UCs and the CSUs and they report transfer data differently. The rates reflected in the presentation show students who have been admitted. Historically, we have had more students admitted to the CSUs than the UCs. CSUs don’t release the data on the number of students who applied and then were admitted but the UCs do. The numbers presented are all for De Anza only.
  • Another question was regarding the transfer rates. These numbers reflect the students who intend to transfer based on the information they enter into the system such as their educational goal. Less than half of our students transfer but not all students want to or intend transfer.
    
    
• Mieso asked how De Anza transfer rates compare to the state transfer rates. Ly could not provide actual numbers at this time but De Anza transfer rates are above the state average.
  
  
• Avila asked if data has been collected and reviewed regarding the numbers during the pandemic. One example provided by Balducci was the DSPS numbers that are down specifically due to the pandemic.
  • Ly responded that some online surveys have gone out, as recently as fall 2021, to see how students are faring during the pandemic and what their preferences are. Students prefer the flexibility of online classes but also like the option of coming on campus for specific kinds of classes and programs.
    
    
• Brown also asked about the student survey data and if they could correlate any of the responses with a specific group or gender from the open-ended questions.
  • Ly responded that the most current numbers are not available as of yet but our numbers are better than the state average in regards to transfer in racial/ethnic groups. Also, by isolating the open-ended responses by racial/ethnic groups, the counts were too low to properly represent the group(s).
    
    

Mieso thanked Ly for presenting today and many committee members agreed how helpful and informative the presentation was and how easy it was to understand. The presentation provided information on what we are doing well but also the gaps that need improvement.

Full Presentation
Calpassplus.org was recommended to view more data as well.

Member and Program Updates

• Yi-Baker reported that the DASG elections start next week and communications will be going out. Information can also be found on the DASG election webpage.
  • The Flea Market Coordinator has started this week. Logistically, it looks like the flea market will resume operations in May.
  • DASG also held their COVID-19 townhall where students could receive updates and voice their concerns.
    
    
• Nguyen reported faculty and students will be attending a conference this weekend in person that is being held in Sacramento and will cover policy issues impacting community colleges throughout the state.
  
  

• Bostick reported that Classified Senate is preparing for Classified Professional day. She also wanted to let everyone know the Second Annual Sandra Diaz Nursing Profession Career Panel is coming up on March 10th.
  
  

• Tran reported that DASG Senate approved the budget for next year will be posted online soon. Also, Teja, the other DASG representative, has resigned from her position from DASG.
  
  

• Glapion reported on Academic Senate meeting from Monday: Confirmation for service on Conference Travel Funds Committee and various hiring committees; bookstore presentation on how to order books through the portal; a resolution to include part-time faculty on administrative hiring committees; updates from Galoyan on AP 5013 and AP 4225; and Perino presented on BP 7210 regarding academic employees. Online education will be presented and discussed in the next meeting.
  
  

• Galoyan said Outreach will be hosting their Enrollment Day on Saturday, April 30th in person this year with some virtual events as well. An email will go out to areas for participation in the event.
  
  

• Brown reported that they presented on Guided Pathways at the League for Innovation conference and Kim Palamore was recognized for her leadership with Guided Pathways and will be honored with an Excellence Award.
  
  

• Balducci said since graduation will be on campus this year, discussions are taking place to see if we will have on-campus celebration for DSPS.
  • Also working on having counseling services over spring break for students, depending on funding.
    
    

• LeBleu-Burns said they are reviewing the spring quarter EOPS applicants and conducting orientations.
  • Health Services is now providing drive through testing on campus on Wednesdays from 12:30 pm - 4:30 pm by appointment.
  • They are also working with Foothill on organizing Mental Health Awareness week in
    May from 9 - 13th along with targeted events as well.
  • BFSA is also hosting a Blood Drive on March 10th from 9:00 am - 1:45 pm.
    
    

• Avila is continuing to work on the CAS standards with her teams.
  
  

• Mandy reported that the 2022-23 FASFA data is available and students will be able to know what aid has been awarded to them by the April 30th Enrollment Day event.
  • Mandy also mentioned for OTI that tax services will be available to students online this year and all the information can be found in the flyer.
    
    

• Mieso wanted to thank Galoyan and her ISP team for their support for the Ukraine and Russia students and that we keep them in our thoughts.
  • Galoyan wanted to mention how much help Mandy has been in getting emergency funds to students and the support from faculty during this time.
    
    
    

Good of the Order

Members did not have any statements or observations to note at this time.