March 7, 2019

Meeting Notes

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Attending Members:  Avila, Balducci, Booye, DASB (B. Tanubrata), Galoyan, Glapion, LeBleu-Burns, Mieso (co-chair), Robles (co-chair), Shannakian, Shively, White-Daniels

Guests: Lisa Castro, Casie Wheat

There were no amendments to the notes or to the agenda.

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Tech Committee Update

Galoyan is the SSPBT representative on the Tech Committee and presented updates from their last meeting. The meeting included:

• Website Update
• Technology Plan Updates
• Curriculum Management System Search Update
• Professional Development Platform Search – looking for more automation and synchronicity with our current systems Banner and Canvas.
• Standing Updates
  • Accessibility – Rocket Validator ranked De Anza #1 in accessibility
  • Banner Student – went into affect this week
  • ETS – self service Banner module on hold until issues resolved
  • Online Education Initiative (OEI) – grant has been extended and registration is open to CA residents and AB540
• Guided Pathways Presentation – the four pillars provide clarity on what needs to be done to comply with this new initiative

Some of their Priorities right now:

• Banner 9
• OEI testing for enrollment
• ISP CRM Slate software is in planning mode
• Title IV and V patches for Banner

Galoyan also mentioned that they are looking to pilot the Parchment software to assist with transcripts. Currently they have 4-5 separate accounts and this would bring them all into one portal.

Mieso said it would be good to examine our existing software solutions to utilize what we have and then if needed, explore better ways we could offer services to our students.

Full Presentation

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Convocation Updates

Glapion attended the Convocation and said there were about 120-130 people engaged in the process and it was a good opportunity for individuals to step out of their current roles to see what other people do around campus regarding students.

Avila said students, classified, and faculty all participated and more of these meetings will be encouraged. They will be sending out a survey to get some feedback and see what could be improved. She would then present to SSPBT the survey results.

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Program & Committee Updates

Booye said the Classified Senate has set the date in May for Classified Professionals Day and encouraged managers to facilitate participation.

Tanubrata from DASB said their budget deliberations have been completed and are discussing changing the De Anza mascot. Shannakian said the DASB elections were this week and they are still discussing the best way to fill the newly vacant student trustee position.

Glapion reported that the Academic Senate is forming a task force committee that will have the Vice President of Instruction and a faculty co-chair to incorporate faculty input in areas such as discontinuing classes.

Mieso welcomed our new Dean of DSPS Laureen Balducci. A question came up if a student is interested in DSS services or if a faculty wants to refer the student, the DSS office in the RSS building, not the Division office in ATC, is the appropriate location to send the student. The student can then set up an appointment to learn more about what is available and what is needed to be in the program. They are thinking of creating a flyer for opening day in fall 2019 with this information as well to hand out to students.

Robles said EOPS would have to fill the vacant positions from the retirement list. Applications are still open for spring quarter. They have had 52 new students apply so far.

Castro reported that Transfer Center has been busy with the ADT fall 2019 transfer deadlines and students finishing up and getting ready to transfer.

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Program Reviews

Mieso wanted to remind everyone the deadline was coming up this month and wanted to know if anyone had any questions. Questions were asked about what year the program review was for and why Student Services had a different deadline than Instruction. The program review this year (for 2018-19) is updated information from last year’s program review using the 2017-18 data. Counseling was given an extension for their instructional component.

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AB 705 Discussion

Wheat presented on the current status of AB 705. By fall 2019:

• Students have the right to access transfer level English and Math courses
• ESL placement testing will continue until 2020
  • CCCCO recommendations anticipated in May
• S. high school transcript data = primary tool for English and Math placement
  • About 2/3 of the students will use US high school transcripts
• A Guided Self-Placement (GSP) process will be used to assess those without U.S. high school transcripts. Looking to have this in place by May.
  • About 1/3 of the students will use GSP
    • International
    • Adult Ed/GED
    • Adult Students

The GSP would be administered by Assessment Center. For non-traditional, first-time college students the GSP could continue to be a barrier. Some suggestions so far:

• Add the GSP to the orientation
• Keep the GSP questionnaire time short
• Add the GSP to the special populations or programs orientation
• Have counselors available during this time to support the students during the GSP process
  • Results will be immediate

Full Presentation