General Meeting Information

Date: January 28, 2025
Time: 10:00-11:30 AM
Location: MLC 255

This meeting will be held in a Hybrid modality, meaning anyone can participate in-person or online.  To join remotely, see the Zoom information at the bottom of this page.

  • Agenda

    Time Topic Purpose Discussion Leader

    10:00-10:05

    Welcome

    I/D

    Woodbury

    10:05-10:10

    Goals and Process

    I/D

    Newell

    10:10-10:45

    Ranking Instructional Positions

    I/D/A

    Hearn

    10:45-11:25

    Ranking Non-Instructional Positions

    I/D/A

    Hearn

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Attendance, Voting Members:

    Mahder Aklilu, Sam Bliss, Sushini Chand, Adam Contreras, Alicia De Toro, Nazy Galoyan, Lydia Hearn, Michelle Hernandez, Zachary Ho, Adrienne Hypolite, Simon Kang’a, Andre Meggerson, Eric Mendoza, Rob Mieso, Matsuko Estrada Nakamatsu, Mallory Newell, Van Nguyen, Aditya Sharma, Daniel Solomon, Tim Shively, Martin Varela, Erik Woodbury


    Welcome

    Erik Woodbury welcomed members and guests to the meeting.

    Approval of Minutes from 1/21/25

    No comments, questions, or updates. Minutes approved.

    Update on available positions

    There will be sufficient funds for 9 instructional and 2 non-instructional positions, instead of the 8 instructional and 2 non-instructional positions as estimated previously.


    Goals and Process

    Goals

    Mallory Newell reminded the committee of their goals for the day. The tri-chairs have set guidelines to complete their work and to advance their recommendation to the College Council by Thursday.

    Meeting Timeline

    45 minutes allocated for discussing the remaining instructional positions, 45 minutes for the non-instructional positions. They will forward their decision to the College Council. Anything not decided will be delayed until the February College Council meeting.

    Process

    Erik Woodbury conducted via email two straw polls, one for the remaining instructional positions, another straw poll for the non-instructional positions. The chairs used the straw poll results to focus discussion, identify areas of broad agreement, and explore areas of disagreement. The goal was to reach consensus on 3 buckets of 5s for the instructional positions and 1 bucket of 2-3 positions for non-instructional.

    Clarification of the role of the straw poll

    A straw pole is not a vote. It's a poll. They will not take the results of the straw poll as decisions. The committee used the straw poll to structure discussions, make proposals, and reach consensus.


    Ranking Instructional Positions

    Lydia Hearn led the process to create the instructional buckets.

    Bucket One

    Last meeting, the committee reached consensus on 4 out of 5 spots. In alphabetical order, they are: Business, Chemistry, Comp Ethnic Studies, Track & Field/Cross Country. There was one more space in the first bucket.

    Next, the committee looked at the straw poll results. They were instructed to use the straw poll as a guide, not as a vote.

    According to the straw poll, the remaining instructional positions fall into 3 groups. A significant majority of the voting members have as their top choices: Biology, Humanities, Math, Music. The second group, top choices for about half the members: Computer Science, DMT, Political Science, Visual Arts and Design. In the last group, in the order of the most votes: Geography, Chemistry(2) and CIS(2).

    Representatives from different groups (faculty, administrator, classified, students, and affinity groups) took turns to state their reasons for a position to fill the final spot for bucket one. 

    A majority of the representatives proposed advancing Biology to the last spot. Two affinity group representatives had Humanities as their first choice. Two representatives, one faculty and one student, strongly advocated for Music for programmatic equity. 

    Simon Kang’a proposed to move Biology into the first bucket since it has widespread support. Then, put the rest, Humanities, Math, Music, into the second bucket.

    Lydia reminded the committee that the positions in the first bucket will not be the only ones funded. Many positions in the second bucket will get funded as well. There were funds to support 9 instructional positions.

    Since there was no clear consensus, the committee called for a vote with supermajority.

    Motion

    Daniel Solomon moved to advance Biology to the final position in the first bucket, Sam Bliss seconded.

    Erik Woodbury moved to amend that motion to require a supermajority (70 percent) vote. 4 members agreed.

    There were no objections to the motion.

    Biology advanced into bucket one with unanimous consent. 

    The first bucket was complete with Biology, Business, Chemistry, Comp Ethnic Studies, Track & Field/Cross Country.

    Bucket Two

    Discussions and proposals on what other positions to add to this bucket: Political Science, Geography, DMT, Visual Arts. There was no clear consensus on which positions to move into Bucket Two. 

    Tim Shively suggested that the committee focus on approving the three positions that appeared to have consensus, Humanities, Math, and Music. Then if they run out of time, those will be part of the eight positions advanced to the College Council. 

    Lydia confirmed that the committee did not have to submit complete buckets to the College Council. They can forward whatever positions they agreed upon at the end of their discussion time.

    The committee did not have consensus on Music for the Bucket Two. There were strong statements of support for Music from faculty and student representatives.

    Request for clarification on the definition of consensus.

    Historically with RAP, consensus was the same as unanimous.

    Motion

    Daniel Solomon moved to put Humanities, Math, and Music, into the second bucket. Elvin Ramos seconded.

    The vote was taken with raised hands in the room, green check marks on zoom.

    18 yes. Motion passed with over 70% of the votes. 

    In the interest of time, the committee moved on to the next item, the ranking of the non-instructions. They will return to complete bucket two. If time permits. 

    They can forward to the College Council the first bucket of 5 positions and a second bucket of 3 positions for a total of 8.


    Ranking Non-Instructional Positions

    Mallory Newell summarized the result of the straw poll. 

    There were five positions that rose to the top. The HEFAS Counselor and the Associate Dean of Learning Communities tied with 8 votes each. Followed by Dual Enrollment Counselor and Faculty Coordinator of Student Activities. Just below that was General Counseling.

    The goal was to have up to 3 positions in the bucket to advance to the College Council with the understanding that up to two would get funded.

    Discussion

    The committee started with a discussion going around the constituency groups on moving the HEFAS Counselor and the Associate Dean over to the bucket. These two positions were at the top of the straw poll result. There was general consensus and support for both positions from all the representative groups. There was support for the Dual Enrollment Counselor and the Faculty Coordinator of Student Activities for the second or the third position.

    Motion

    Erik Woodbury motioned to move both the HEFAS Counselor and the Associate Dean of Learning Communities into the non-instructional bucket. Daniel Solomon seconded.

    Vote by raised hands in the room, green check marks in zoom.

    20 yes votes, motion passed with a supermajority.

    Discussion

    Discussion continued with proposals and support for the third position and possibly a fourth position for the bucket. Representatives were encouraged to bring forth any remaining positions for consideration. Members lifted up the Dual Enrollment Counselor, Faculty Coordinator of Student Activities, and General Counseling positions

    There were equally compelling reasons to support both the Dual Enrollment Counselor and Faculty Coordinator of Student Activities positions. The Dual Enrollment Counselor will contribute to growth that will bring in more funding. Student groups like DASG and clubs are in desperate need for guidance and support.

    There was a proposal to move both positions into the bucket. Another proposal to vote for each position separately as the third position for the bucket.

    Motion

    Elvin Ramos motioned to move the Faculty Coordinator of Student Activities into the bucket, Aditya Sharma seconded.

    There was a call for a supermajority vote. 4 in agreement.

    The motion did not pass with supermajority.

    Motion

    Sam Bliss moved for a vote on the Dual Enrollment Counselor in the same fashion. Nazy Galoyan seconded.

    This also called for a supermajority vote.

    Vote by raised hands or green check. 

    The vote at 14 did not pass with a supermajority of 18.

    50% Law

    Martin Varela reminded the committee to be mindful of the 50 percent law in the ratio of instructional positions and non-instructional positions when making their recommendations to the College Council.

    The tri-chairs had that in mind when they set up the process for ranking and determination. They were safe with the ratio to comply with the 50% law.


    Meeting Summary

    The committee’s goal was to create 3 instructional buckets of 5, 5, and 5. And, to create 1 non-instructional bucket of 3. 

    The committee completed its work with a recommendation of 8 instructional and 2 instructional positions to the College Council. They reached consensus on 2 instructional buckets of 5 and 3 positions. One bucket of 2 positions for non-instructional.

    The College Council may accept the recommendations and advance them to the president for decision. They may send it back with questions. 

    The College Council will get the recommendation with all the data, including the unsorted high positions, the unsorted moderate positions, and the unsorted low positions.


    Options for the Committee

    Representatives should communicate to their constituents the possibility of one more meeting to continue the ranking process. The committee may add another one, two, three positions to complete the buckets.

    Then, the committee will move on to look at program review and instructional equipment.


    The tri-chairs expressed their appreciation and admiration for the committee’s hard work.

Meeting URL: https://fhda-edu.zoom.us/j/87875009960?pwd=drhHA2aYcV8IqQkmfVMfOuvwR73QZg.1 

Meeting ID: 878 7500 9960
Passcode: 022375


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