Meeting Notes 

October 27, 2016

3:00 - 4:30 pm

Present: Cheu, Cruz, Grey, Hunter, Kandula, Markus, Murphy, Newell, Nguyen, Ranck, Rigsby, Spatafore, Subramaniam, Zarate

Welcome and Introductions

President Murphy welcomed new members to College Council for the academic year 2016-2017, followed by self-introductions. Membership was reviewed and four open positions were identified: Student Services Dean or Director, Instructional Dean, President Elect, Classified Senate and Minority Staff Association member. 

Review of College Council Charge

Discussion followed regarding the College Council's charge as the Accreditation Steering Committee that responds to the College Planning Committee. The Steering Committee governs and responds to the College Planning Committee and provides shared governance leadership for district strategic planning, goals and objectives.

College Council proposed amended language regarding enrollment, facilities and curriculum and President Murphy will draft a statement.

Approval of Minutes

The minutes of June 9, 2016 were approved by College Council consensus.

Institutional Metrics 2015-2020

The College Planning Committee requested a review of the 2015-2020 institutional metrics as part of the ongoing integrated planning cycle. The process is that CPC annually updates the metrics and makes a recommendation to College Council to review the metrics which are falling behind, in that we may not meet our goal by 2020. College Council then determines how to allocate resources in meeting these goals. The metrics identified as needing possible intervention include:

Basic Skills

  • The basic Skills English course sequence completion rate will achieve 77%.
  • The basic skills Math sequence completion rate will achieve 57%
  • The basic skills ESL sequence completion rate will achieve 50%

Discussion included increasing MPS sections/funding, BSI grants and Statway for accelerated basic skills math classes. Through efforts at recruitment, we have the highest enrollment of unprepared students yet we have highest transfer and completion rates.

Civic Engagement

  • Six percent of students with a goal of transfer or degree will have enrolled in at least one course having a community/civic engagement component each fall.

Career Technical Education

  • 57% of students who were enrollment in a career technical education program will be employed full-time one year after leaving De Anza College.

This is a moving target as data collection is difficult to capture once a student leaves De Anza College and after one year, data is more challenging. We may want to revisit keeping this metric but the state is focused on this. Cruz reported on Child Development Education classes for elementary school teachers and Trade Unions and Labor interest in programs similar to the Apprentice program at Foothill (also applies to increasing FTES).

Equity

  • Targeted groups will persist at rate within 5% of all other groups.
  • There will be no more than a 5% point difference between the annual Course Completion Rate for targeted groups and all other groups.

There continues to be a 7% gap in the completion rate year after year. 

Funding

  • The annual FTES enrollment will increase to 20,000.

This is a challenging metric with declining enrollment trends, increased Outreach efforts and increased transfer rates. Is it reasonable to continue to monitor this metric or move away from this target?

College Council identified these areas of concern and welcomed ideas and thoughts on increasing focus and exploration of alternatives. We are not seeing the movement we would like in basic skills English, Math and ESL, which is the foundation for all other metrics. Invite departments and content experts to give greater thought and attention. What are ideas or initiatives? How do we engage students? What "best practices" and programs are working that we could expand upon? How can the college support their work? This is a good segway for Academic Senate discussions and the Classified Senate Service Excellence initiatives. College Council requested the Academic Senate discuss how can we move the metrics, ideas of initiatives to undertake and identify what support is needed from College Council and report back.

Accreditation Updates

Newell presented awards for completion the accreditation matrix to Classified and Academic Senates and SSPBT. Awards for the writing of the self study report were presented to the Finance and College Operations and Instructional PBTs. The deadline of December 31, 2016 was re-emphasized.

Open Items & Quick News

  • Hunter commented on the Classified Professional Day on May 12, 2017 and requested possible speakers for the segment on Sean Aker's "Happiness Premise."
  • Voting on November 8 with the absentee ballot collection box in the quad. Encourage participation. The Campus Center will have the large TV sets on during election night.
  • Rigsby raised the student.edu email addresses; she will followup with polling and on demand email.
  • Academic Senate will vote on the President's position with candidate statements due on November 2, 2016 with elections the week of November 14. If no candidates come forward Mayra Cruz will continue as Academic Senate President.
  • Murphy attending Accreditation Workgroup meeting to review/vote on senior WASC or revised ACCJC. The community colleges want a more positive and progressive system, taking responsibility for self governance of our institutions.
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