General Meeting Information

Date: February 16, 2023
Time: 3:30 p.m - 5:00 p.m.

  • Agenda

    Time  Topic  Purpose  Discussion Leader
    3:30 p.m. - 3:35 p.m.  Approve Notes  A  Garcia/Holmes
    3:35 p.m. - 3:50 p.m  Classified Senate Update   I  Garcia
    3:50 p.m. - 4:05 p.m. Faculty Hiring Recommendations from IPBT / PAC D/A Woodbury
    4:05 p.m. - 4:25 p.m. Smoke-free policy - De Anza Campus I/D De Anza Alumni Clean Air De Anza members
    4:25 p.m. - 4:50 p.m.  Creative Arts Presentation   I  Holmes
    4:50 p.m. - 4:55 p.m.  Reports-outs from Governance Teams  I Member Representatives 
    4:55 p.m. - 5:00 p.m.  Quick News  I All 

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Notes Approved.

    Classified Senate Update 

    Garcia followed up with classified senate regarding Holmes question from the previous College Council meeting of what Senior Administration could do to encourage classified participation in governance committees. Gacia noted the following: allowing overtime, understanding that work awaits past 9-5, training for management to better understand that classified is permitted 4 hours of leadership service, shortening probational periods, Classified Senate will do an inventory of hours to gather data on hours of participation in their leadership capacities and will bring back. Gacia noted currently looking at funding- a specific budget to fund leadership participation.  

    Holmes noted that senior staff has no issues with compensating overtime and highlighted commitment to allow participation in shared governance as stated on the March 18,2021 message. As Senior Staff it is very clear of support of staff participation. Adriana requested that an invitation be sent out to classified staff to develop classified participation-a possible committee to report back to College Council, draft a guiding document, and message on President’s website.  
    Other members asked for clarification on after hours participation to attend shared governance meetings, grey will follow up. Holmes noted the importance of following the union contact and will resend the affirmation. When member expressed concerns about hearing frustration and how participation interacts with the union contract, Holmes noted that each individual has different work contracts and conversations are to be held with their managers. Espinosa-Pieb noted reporting hours on a timesheet and classified having options of overtime but more importantly figuring out who is/not being supportive. Garcia will take it back to classified senate and how to work with management. Will bring back next meeting. 

    Faculty Hiring Recommendations from IPBT / PAC

    Woodbury noted that these are decisions that PAC discussed of approving 3 nurses and 1 program director for the baccalaureate program in Autotech.  

    Members asked what other positions were considered before reaching this recommendation, Woodbury noted that these programs don’t run without these positions- position for the Baccalaureate program is a requirement. There is a list of positions that did not get filled from last year’s prioritization list as well as new requests and PAC is reviewing. 

    Recommendation to hire 3 nurses and 1 program director for the baccalaureate program in Autotech passes.  

    Smoke-free policy - De Anza Campus

    De Anza Alumni Clean Air De Anza members presented slides about clean air, vision, goal and surveys. Please see the presentation for more information shared.  De Anza alumni asking College Council to pass resolution. Academic senate and Student Senate have shown and passed resolution and asks College Council to pass 100% smoke free and vape –free resolution at De Anza College.  
    Balm noted that this has been in the works for a long time came to Academic Senate in November 2018 with second and third reads to make sure the policy was not unfair to students who are smokers. College Council had asked them to research citations being issued and what other campuses are doing. Grey asked if research was done in Board policy as we follow administrative procedures. Owen mentioned conversation with a trustee- stressing that district values shared governance and for district wide policy it is recommended to be at the campus level then higher up. Some of the difficulties of going through the district is getting Foothill on board and believes President has power to set/change policy and College Council has authority to change policy. Balm noted that this is a recommended body and suggests checking board policies. 

    Chow provided context from five years ago when this was initially presented noting arguments for health reasons and suggests president take the reccomendation back to the district. 
    Balm asked if members are ready to vote on recommendation or taking it back to their constituencies. 

    Grey suggests that when it comes back the recommendation to president could be to remove smoking areas from campus as it is something we do have control over.  
    Balm noted that this item request will come back next month. 

    Creative Arts Presentation

    Holmes is bringing this for information purposes followed the discuss from last meeting. It was also presented at a 2-hour forum with students and it has been shared with Dean Smith, Adriana Garcia and Cheryl Balm to send to constituents.  
    Holmes shared the presentation with the group and will be asking shared governance bodies to review the presentation and provide feedback to Mahato and Grey. Holmes asks that feedback given from all groups meeting with- be able to take back to the board- April 11 study session.  
    Grey noted that the presentation will be posted on the Measure G website. Holmes addressed a member’s comment regarding the location of RSS and Health Services/ Psychological Services noting that discussion will follow. Grey mentioned that this is a high-level look at where we would place everything then will dive deeply into the programming of each space and building as a whole.  Holmes expressed the importance of communication with constituency groups and among all in campus.  
    Holmes asks to share with constituency groups and provide feedback. Member expressed concerns of taking this back as member of College Council to their constituencies and not be able to answer certain questions, instead he recommends a college wide-townhall to bring to all together. Holmes noted he will be at the Academic Senate meeting when the presentation is shown as well as at Classified Senate. Balm suggests that constituency representatives reach out to Mahato and Grey to be present when sharing with their constituents. 

    Holmes remarked on the importance of ongoing conversations to receive feedback and noted that decisions have not been made.  

    Report-outs from Governance Teams

    Please read the reports at the link provided.

Documents and Links

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