October 26, 2017

Attendance

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Present: Cheu, Chow, Grey, Hunter, Kandula, LeBleu-Burns, Maynard, Murphy, Norte, Pramana, Ramirez, Shively, Spatafore

Meeting Items

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Introductions

Newly-elected College Council members for the AY 2017-18 introduced themselves to each other.

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Approval of Minutes

The minutes of June 22, 2017 were approved by College Council.

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Accreditation Updates

It is extremely uncommon for a college to receive more than 1-2 commendations. At the exit report, Dr. Caldwell noted several areas of commendations including: Commitment to equity and student engagement, appreciation of underrepresented students, support for online students, support for vibrant student life and commitment to professional development.

2 standards-related recommendations noted:

• With regard to online courses, there was lack of evidence of sustained engagement and faculty presence. This could have been due to the timing of the visit during the 3^rd week of Fall Quarter.
• There was lack of symmetry in SLOs course outlines that were inconsistent with course syllabi. Faculty may have updated SLO information in advance of the Chancellor’s Office 5-yr formal approval cycle.

In both instances, the college will provide documentation and forward evidence to the commission in advance of the draft report in January.

Other non-standards recommendations:

• Acknowledge our structural deficit as a result of declining enrollment.
• We should take a long-term view of our enrollment and budget planning.

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Budget Reduction Plans

Cheu presented the 2017/18 Budget Reduction Presentation to College Council that included a detailed overview of the District and De Anza College financial situation. The ongoing decline in enrollment has impacted general fund revenue leading to the present $10M structural deficit.

The Board of Trustees approved a districtwide $10M budget reduction target to be implemented over a three- year period. De Anza’s share of the budget reduction target is 50% or $5M.

Cheu summarized the proposed budget reduction percentage targets for each division.

• President 1%
• Communications 1%
• VP Finance & College Operations 9%
• VP Instruction 45%
• VP Student Services 32%
• AVP, Student Outreach Services 12%

These reduction targets were then compared to the 2016-2017 year-end corresponding percentage each division was allocated from the overall De Anza general fund budget.

• President 1%
• Communications 2%
• VP Finance & College Operations 5%
• VP Instruction 81%
• VP Student Services 7%
• AVP, Student Outreach Services 4%

The proposed budget reduction and timeline plan is:

• $1.0M in FY17/18 – identify by June 30, 2018 and implement by July 1, 2019
• $1.5M in FY18/19 - identify by June 30, 2018 and implement by July 1, 2019
• $2.5M in FY19/20 - (dependent on enrollment trends)

The proposed plan is to avoid layoffs in FY17/18 although vacant positions may not be filled; use ending fund balance to cover the FY17/18 $1M pending identification and implementation of permanent costs; and PBTs identify permanent reductions and cost savings by June 1, 2018.

Cheu explained the proposed timeline from October, 2017 through end May, 2018 for identifying the budget reductions, to meet deadlines for the Board of Trustees. This information will most likely be presented in the August 2018 Board Study Session..

College Council members discussed the proposal and approved the reduction plan.

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 Area Updates

• DASB EcoPass Fee Increase Vote
• Increase in EOPS applications
• World Languages and Service Learning Component
• EAC meeting with introduction of Alicia Cortez
• November 18 Taste of History Event and Euphrat Museum exhibit
• More Lighting improvements in Fall & Winter quarters. Baseball and soccer fields are in progress due to Flint Center Garage renovation.
• IDeans addressing Equity with Student Services Managers on bi-monthly basis
• Classified Senate DACA resolution
• Union meetings, Eloy Oakley’s Vision for Success
• Auto Tech enrollment drop in both day/evening programs.