Meeting Notes - November 1, 2016
Welcome & Introduction
Cheu and Cruz welcomed the members to the first meeting of the academic year. The team introduced themselves.
Charge, Goals, Ground Rules, Principles, and Training Members
Cheu and Cruz reviewed the Charge, Goals, Ground Rules, Principles, & Training of Campus Budget Team Members.
Approve Notes from June 14, 2016
The notes were approved.
2016-17 Adopted Budget
2016-17 Board Of Trustees Adopted Budget Presentation
Cheu informed the team that the 2016-17 Adopted Budget is posted to the web site. As it is 124 pages she invited the team to review it at their leisure.
The team reviewed the 2016-17 Board Of Trustees Adopted Budget Presentation which provided a concise overview of the main points of the 2016-17 adopted budget.
Cheu made the following points during her presentation.
The ongoing decline in enrollment that the majority of districts, including FHDA, are experiencing has impacted the budget. 100 FTES equals approx. $500,000 in revenue. Fall quarter enrollment is currently tracking at a 5 – 6% decrease from the prior year. Current goals are to stabilize enrollment. The instructional division in coordination with the institutional research department has been performing considerable data analysis to assist in making strategic enrollment decisions. FTES and productivity are equally important to the fiscal well-being of the district. Ongoing costs are impacted by items such as COLA; PERS/STRS; enrollment; minimum wage increases etc. Largest difference to the tentative and adopted budget is the slight increase (138) in FTES. Property tax is based on statewide revenues not local property tax revenues.
Capital Fund Project 400 Fund Review
Capital Fund 400 Project Approval
Cheu gave an overview of the Capital Outlay Project Fund and presented a document showing previous expenses and current project expenses. Cheu also presented a spreadsheet of proposed new projects explaining that the list had already been approved by the Facilities Committee. The team approved forwarding the list to College Council.
Accreditation
- Working Meeting for writing Standard III.D (Planning and Fiscal Responsibility and Stability)
- Assignment of sections in preparation for working meeting
- Narrative
- Matrix
Newell and Cheu reminded the team that last year (year 5) was the year of reflection in accordance with the 2011-16 accreditation six year plan. This this year (year 6) is the self-study year when all the work over the prior years is documented in the self study report in preparation of the 2017-18 site visit. The draft of the self-study report must be completed by December 2016 in preparation of editing and sharing the draft report with the governance groups in January 2017.
Mayra will provide a resource allocation example plan.
Cheu presented the CBTmatrix. Assignment of sections in preparation for the additional
November 22, 2016 meeting are as follows. Color refers to the text color users will
utilize when writing their narrative to make it easy to see who and what area were
added. The narrative must include the evidence. Follow the examples provided by Newell.
One paragraph is preferred with a maximum of two paragraphs but be succinct.
Quick News
Flint garage retrofit is on schedule.
Academic Senate is having elections for a President since Randy Bryant is now acting
Dean, Business for the academic year.
Present: Cheu Cruz Fitzpatrick Gerard
Apologies: Joseph, Mieso, Swanson, Watson
Notes: Gibson