Meeting Notes - May 26, 2009


1) Approval of April 28, 2009 Notes
Notes were approved.
2) Recap of May 21, 2009 Budget Town Hall
Jeanpierre was going to review the latest information from the town hall, but this morning new information was sent by the Community College League of California which she shared with the team.
The League has compiled a chart that reflected the district-by-district analysis of the impact of the cuts. The following three tables are an excerpt from the document. The full information is posted at: http://www.deanza.edu/budgetinfo/announcements/News05_26_09.html
FHDA’s projected lost of students is 6,846 (9%). There is talk of a possible re-basing by the State by 5%.

General fund cuts are estimated at $10,198,100 made us as follows:
2009-10 General apportionment shortfall:  -$1,160,000
2009-10 Physical education cut:  -$3,400,000
2009-10 Property tax shortfall:  -$3,300,000
2008-09 Property tax shortfall:  -$1,178,100
2008-09 General apportionment shortfall:  -$1,160,000

FHDA is also experiencing a $1M loss in interest income due to delayed apportionment


Ongoing Categorical Cuts are projected to be $6,540,854
Basic Skills:  -$160,194 (-58.8%)
Cooperative Agencies Resources for Education (CARE):  -$109,134 (-58.8%)
Counseling, Placement and Assessment (Matriculation-Credit):  -$1,375,759 (-58.8%)
Counseling, Placement and Assessment (Matriculation-Noncredit):  -$58,902 (-58.8%)
Disabled Students Programs and Services:  -$2,493,939 (-58.8%)
Extended Opportunities Programs and Services:  -$1,095,149 (-58.8%)
Instructional Equipment:  -$202,030 (-58.8%)
Part-time Faculty Compensation:  -$843,699 (-58.8%)
Scheduled Maintenance:  -$202,048 (-58.8%)

Additional One-time Categorical Cuts are projected to be $1,680,999
Basic Skills:  -$41,170 (-14.7%)
Cooperative Agencies Resources for Education (CARE):  -$28,047 (-14.7%)
Counseling, Placement and Assessment (Matriculation-Credit):  -$353,570 (-14.7%)
Counseling, Placement and Assessment (Matriculation-Noncredit):  -$15,138 (-14.7%)
Disabled Students Programs and Services:  -$640,942 (-14.7%)
Extended Opportunities Programs and Services:  -$281,453 (-14.7%)
Instructional Equipment:  -$51,922 (-14.7%)
Part-time Faculty Compensation:  -$216,831 (-14.7%)
Scheduled Maintenance:  -$51,926 (-14.7%)

Sellitti gave the following overview of the projected impact to the categorical programs:

08-09 : DSP&S cuts would be: De Anza College $210K Foothill $282K, HTCTU $153K. De Anza College is in better shape than Foothill as the College has some carryforward funds.

09-10 : DSP&S $2.5M reduction.

    • De Anza College gets $1.4M in categorical funding from the State
    • This cut would completely wipe out the equivalent of Foothill College’s share of the funding.
    • How can the State expect us to provide mandated services if they reduce funding?
    • Possible litigation in civil rights area if FHDA declined mandated services to students.
    • Contact civil rights to research liability/responsibility.
    • Not all the colleges provide the same level of services. De Anza has a high level of service, which is why many students choose the College.
    • Shortfalls in categorical funding would come from their ending fund balance and when that is exhausted, it would come from the general fund ending balance.
    • A proposed $60 a unit enrollment fee would greatly reduce access.
    • Many programs have to spend money first and then request reimbursed from the State. If the State cuts funding, these dollars would not be reimbursed.
    • The possible loss of matching funds is also a big issue.
    • Cannot cover what is mandated with this budget cut. Decide what services can be offered with reduced funding.
    • CALgrant funding is also in jeopardy.


3) Review of Fund Categories and Self Support Departments
Jeanpierre gave an overview of the funds chart and briefly explained the each of the funds.

  • There are some restricted fund 14 accounts, such as materials fees.
  • In the past the general fund has covered shortfalls for certain accounts.
  • Self-support funds give De Anza the ability to shift general fund employment expenses to fund 15s.
  • Total compensation increases have to be born by the fund 15 departments as they do not get any pass-thru dollars from the general fund (e.g. COLA), therefore it’s important to keep fund balances healthy.
  • Measure C covered the cost of the new campus copiers.
  • The Print Shop’s program review was shared with the team. The Print Shop is preparing to relocate to the Baldwin winery. This move will result in them having to outsource the off-set printing. Their revenues cover all employee expenses.
  • There is a discrepancy in the 7-year analysis.
  • Planetarium, International Students, Athletics & Food Services are examples of self-support departments.
  • Fund 15’s have a total of $2.7M EFB as at the end of April. The Board can sweep some or all of their ending fund balance. The Board has taken approx. 50% from the EFBs of fund 15 balances in the past.
  • Materials fees are often misunderstood. There are large unspent balances in materials fees accounts.
  • Foundation accounts are ‘endowment accounts’ and are not listed on the sheet.
  • Fund 61 is a district fund


There is no concrete information and the situation is so fluid it is difficult to identify an on-going strategy at the present time. It’s hopeful that the state will finalize their cuts and give the community colleges a firm goal.
Due to the nature of the crisis, many of the Governance groups will need to meet thru the summer to work on the reduction plan/s.

4) Burning Issues

None were discussed.

Present: Argyriou, Bloom, Gerard, Jeanpierre, Jenkins, Lee Klawender, Hearn, Patlan, Sellitti. Notes: Gibson

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