May 14, 2026

Time	Agenda Item	A/D/I/R  Discussion Leader	Draft AI Notes
1:00 p.m.	1) Approve the agenda	A Vice Chairs	Approved
1:05 p.m.	2) Approve the notes from March 12, 2026	A Vice Chairs	Approved
1:10 p.m.	3) Annual College Governance Assessment Draft (due June 26)	I/D Sabit	The Annual College Governance Assessment Draft is part of the accreditation process and involves answering five questions about participatory governance activities over the past year. The group agreed to work on the assessment document collaboratively and finalize by at the June meeting. The group reflected on the governance committee's work over the past year, focusing on budget transparency, financial stewardship, and supporting the college's mission and strategic initiatives. Members discussed how they maintained transparent communication processes, conducted collaborative planning, and addressed issues such as fiscal disparities and student-centered services. The group discussed governance processes and proposed adding Manisha Karia to the committee to provide expertise in budget and finance matters, particularly regarding CTE programs. The discussion highlighted the need for appropriate representation on the committee while acknowledging that public participation in meetings remains open to all campus members. The conversation also touched on the balance between maintaining a structured committee size and encouraging broader campus involvement in budget discussions.
1:40 p.m.	4) Supplemental Retirement Plan (SRP) De Anza List	I Sabit	The board approved the list. Chris dela Rose will provide us with the budget for the vacant positions, and the campus will send it to RAPP for prioritization. 29 De Anza SRP (Supplimental Retirement Program) positions will become vacant as of July 1st. It was noted that not all positions would be recruited immediately due to HR constraints and the need for financial savings. The group discussed the process for filling these positions, including whether they would go through RAPP.
1:45 p.m.	5) DA Q3 Spending Analysis Report	I/D Sabit	The current B budget spending was at 75% as of March 31, with some departments showing overspending that needs to be addressed through internal budget adjustments and reallocations. The team discussed challenges with budget communication to deans and agreed to establish clearer communication protocols.  Fiscal services to work with district office to reconcile savings/float from interim VP of Student Services position and resolve overspending in Student Development by fourth quarter. Managers to work with fiscal services to address overspending in their respective areas via internal transactions. Sabit will share historical budget data (back to 2010-11) and proposals for addressing ongoing B budget deficits.
2:00 p.m.	6) FY26/27 Tentative Budget Update	I Sabit	The tentative budget for next year will likely be similar to the current year's budget due to ongoing work on the basic aid district model, with final allocations expected by September. Budget stabilization was clarified as a balanced budget where income equals expenditures. Sabit to bring tentative budget numbers to June meeting for committee review.
2:10 p.m.	7) Resource Allocation Model Update	I/D Sabit	Discussions are ongoing and confidential.
2:20 p.m.	8) Upcoming agenda items for AY25/26: * Governor’s May Revise  * Finalize Annual College Governance Assessment Draft (due June 26)	All	Agenda setting
2:25 p.m.	9) Quick News / Report Outs	All	Pacific Dining was selected as the new vendor for dining services with a contract of 3-5 years. A new RFP committee will be formed over the next six months to discuss the future of bookstore operations . Committee to develop and present a proposal for handling instructional equipment and lottery fund allocation requests as new responsibility of the committee which will be taken to RAPP. The academic senate representative requested finance staff present budget updates each quarter to Academic Senate.

0/09/2025 | Meeting ID: 833 4198 6604 √
11/13/2025 | Meeting ID: 835 3050 7404 √
02/12/2026 | Meeting ID: 835 3050 7404 √
03/12/2026 | Meeting ID: 835 3050 7404 √
05/14/2026 |Meeting ID: 819 8872 5771  √
06/11/2026 |Meeting ID: 819 8872 5771 
No meetings on 12/11/2025 (Finals week) 01/08/2026 (1st week); 04/09/2026 (1st week).

A = Action
D = Discussion
I = Information
R = Recommendation

BAC supporting documents are posted here: Budget Advisory Committee Documents
Previous General Funds Released to RAPP in Accordance with the Shared Governance Process
Budget Advisory Committee (BAC)
Resource Allocation and Program Planning (RAPP)
Senior Leadership Team (SLT)

Name	Total duration (minutes)
ADM106	80
Alisa Omeragic	80
Eric Mendoza	80
Farhad Sabit	ADM106
Jayanti Roy	80
Lisa Ly	28
Margarita Hawthorn-DA	74
Michele LeBleu-Burns	80
Michelle Hernandez	ADM106
Pippa Gibson	ADM106
Sam Bliss - De Anza	14
Shagun Kaur	ADM106
Katrina Tran	ADM 106