Joint PBT Meeting Notes - November 13, 2012

Time: 3:30 PM 5:00 PM

Cook/Glapion – SSPBT co-chairs

Espinosa-Pieb/Bryant – IPBT co-chairs

Jeanpierre/Jenkins – FER PBT co-chairs

 Present:

 IPBT: Anderson, Argyriou, Bdzil, Bram, Bryant (co-chair), Duval (DASB), Espinosa-Pieb (co-chair), Kandula, Lee-Wheat, Martinez, Maynard, Norte, Rueda, Singh, Stockwell, Tomaneng, Zhou (DASB)

FER PBT: Aguilar (DASB), Beckum, Jeanpierre (co-chair), Jenkins (co-chair), Watson

SSPBT: Chung, Collins (DASB), Cook (co-chair), Espinosa-Pieb, Glapion (co-chair), Haynes, Kirkpatrick, LeBleu-Burns, Leonard, Mieso, Moberg, Moreno, Robles, Thai

Absent: Caballero de Cordero, Gerard, Harada, Jones-Dulin, Kahn

Visitors: Chow, DeToro, Englen, Fayek, Milonas, Newell, Ray, Staudinger,Woodward

Budget & Enrollment Update

Enrollment

Espinosa-Pieb recapped the work that has been done so far in Fall 2012 in all the PBT areas.

Please refer to:

IPBT: http://www.deanza.edu/gov/IPBT/

FER PBT: http://www.deanza.edu/gov/apbt/

SSPBT: http://www.deanza.edu/gov/SSPBT/index.html

Espinosa-Pieb reminded the members that even though Prop 30 passed, De Anza has to try to recapture the loss in enrollment over Winter and Spring to avoid further budget reductions. She stressed that enrollment is a key as it the district’s main funding source. Currently, districtwide we are down 7%. Each percentage of lost enrollment equates to roughly a loss of $1M in districtwide revenue.

Despite the passage of Prop 30, the district will have layoffs in April 1, 2013. She stressed that if the district can recapture some of the lost enrollment it can maybe extend layoff notices through the end of the fiscal year. If enrollment is much improved, the college may be able to save a couple of positions entirely.

Deans will be working to develop scenarios to increase enrollment. Each dean will have targets to meet in order to regain enrollment. Part-time faculty would likely be needed to accommodate increased enrollment.

Budget

Jeanpierre distributed the Post Prop 30 Reduction Scenarios indicating a revised districtwide shortfall of $5.5M. De Anza’s new target is $2.8M. Original and revised targets were provided for each of the vice president and president’s areas.

Campus wide Post Prop 30 Budget Reduction list:

http://www.deanza.edu/gov/campus_budget/documents/DA_Reductions_Post_Prop_30_Nov_8_2012.pdf

- No mid-year cuts in form of 7.3% WLR

- Increase in PT faculty & other expenses

- Restoration of enrollment (district is down 6-7% while DA is down 1.5%)

- Estimated deficit factor of 1.5% (BOG waivers)

- RDA shortfall (property taxes decline)

Jeanpierre referred the members to the Campus Budget website for more information.

Espinosa-Pieb noted 22 vacant full time faculty positions are being permanently eliminated as part of the instructional area’s savings. There are six instructional programs on the IPBT reduction list. Eliminating these programs might not produce significant savings because of the faculty obligation number. FTEF on these programs would likely be redirected to generate FTES in high-demand courses. The 50% law makes this work very complex. As of 11/13/12 the district’s FON number is 50.7%.

Espinosa-Pieb notified the members that IPBT will be preparing two faculty hiring position prioritization lists for FY 2013-2014. One in Fall and another in Spring (April). It is anticipated that 5-6 F/T faculty would be hired. If a faculty member is planning on retiring and want their position to be replaced they will need to let the District know by December 15th, 2012 so the position can be added to the list to be prioritized by IPBT.

Cook reported that SSPBT reduction list would be examined on the next meeting (November 28, 2012) and finalized. The list would then be posted on the SSPBT website.

The revised budget plans will be brought to College Council for review.

The members then brainstormed for ideas how to increase enrollment.

Some ideas included:

  • Grow in Winter and Spring
  • Add high demand classes
  • Change Title 5 law - look at class sequences
  • Spread the word that we are adding classes
  • Big enrollment day. Open house for the community
  • Ability to be able to take two sequence classes per quarter
  • Offering AP classes to high school students
  • Offering more pre-requisite courses to be able to see what we can substitute
  • Open Friday, Saturday classes
  • Town Hall to brainstorm for ideas
  • Some Marketing ideas include: clear message to the student with instructions on what class to take; put on Facebook page that De Anza is adding classes; change the message on the De Anza’s main page; shopping banner; bus advertising
  • Counselors should advise the student about open classes
  • Pay at the time of registering to reduce ‘shopping around’ issue
  • Give a reward (as a book voucher or free parking) for the students who completed 12-15 units with ‘C’ or better (need to come up with a formula)
  • Rent spaces in Apple, Cisco, and etc
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