Meeting Notes - March 1, 2016

Christina Espinosa-Pieb – Chair

Randy Bryant - Chair

Present:

Administrative Reps Espinosa-Pieb, Fayek,Kandula, Lee-Wheat, Tomaneng,

Classified Reps: Martinez, Lorna Maynard

Faculty Reps: Alves de Lima, Bram, Bryant, Markus, Rick Maynard, Pacheco

Absent: Norte, Trosper  

Visitors: Teri Gerard, Mary Pape, Lisa Ly

Approval of Notes -

The notes for February 23, 2016 were approved.

Instructional Equipment Request Sample List - (sample worksheet)

The team reviewed and discussed the Instructional Equipment List sample form prepared by Coleen Lee-Wheat.

After a discussion, the members agreed to convert the form into a simple excel document. It should be one sheet with a few lines for the ongoing yearly requests and 2 to 3 lines for requests for projected big-ticket items. The team made the following suggestions for incorporation into the form:

  • Remove “Justification” column – specify the source/location in APRU
  • Add columns “Future Equipment Needs”, “When Needed”, “Estimated Cost ”
  • Change the title to – “Instructional Equipment Request Justification Form”
  • Clarify in the dollar column if each item is over $100
  • Distinction between classrooms vs. facilities i.e. gym
  • All requests (minor & major) have to be in the Program Review
  • Anticipate & record life expectancy of major capital equipment items to ensure timely replacement
  • Deans, department chairs, athletics director and coaches should work collaboratively to come up with a list of major capital equipment items to ensure timely replacement

Espinosa-Pieb and Lee-Wheat will work on updating the form and send it back to the committee for review.

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