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student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.
■ Generally, schools must have written permission from the student in order to release any information from a student’s education record. However, FERPA allows schools
to disclose those records, without consent, to the following parties or under the following conditions
(34 CFR § 99.31)
o School officials with legitimate educational interest
o Other schools to which a student is transferring
o Specified officials for audit or evaluation purposes
o Appropriate parties in connection with financial aid to a student
o Organizations conducting certain studies for or on behalf of the school
o Accrediting organizations o To comply with a judicial
order or lawfully issued
o Appropriate officials in
cases of health and safety
o State and local authorities,
within a juvenile justice system, pursuant to specific state law
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell students about directory information and allow students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook or newspaper article) is left to the discretion of each school.
The Foothill-De Anza district's Administrative Procedure 5050 also identifies the college registrar as the “Records Officer” required by FERPA. Current and former students can review their education records by completing or filing a request in the Admissions and Records Office. Such records will be made immediately available when possible or within 15 days of written request. If the review results in a dispute, the college registrar will initiate an informal proceeding in an attempt to resolve the matter. If the dispute continues, a grievance may be filed with the vice president of Student Services.
Final examinations are to be given in all courses. Students are responsible for taking final examinations at the scheduled time. Exam schedules are published online. Two hours will be scheduled for examinations.
Final examinations for courses shorter in length than one quarter will be given at the class meeting.
Students who miss a final examination for a legitimate reason should communicate with their instructor at once to arrange for an “I” grade. Final examinations normally will not be given in advance of the scheduled time.
Student activities will not be scheduled during the three days preceding final examinations. However, classes and instruction continue as usual. A portion of the final examination may be scheduled during this period to allow additional time if needed.
Grades are earned in each course and are recorded on the student’s permanent record. Evaluation of student achievement will be made in relation to the attainment of the specific objectives of the course. At the beginning of a course, the instructor will explain these objectives and the basis upon which grades are determined.
Dean’s List Policy
Full-time students (those taking 12 or more quarter units) must have a quarterly GPA of 3.3 or higher.
Grade Changes
Title 5 of the California State Administrative Code states, “The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetency.” If students believe corrections should be made within the above restriction, they should first talk to their instructors. Corrections must be initiated within two years of completing any course in which a grade is being disputed.
Grade definitions are as follows:
Evaluative Symbols
A+ Excellent A Excellent A- Excellent B+ Good
B Good
B- Good
C+ Satisfactory
C Satisfactory
D+ Passing, less than satisfactory 1.3 D Passing, less than satisfactory 1.0 D- Passing, less than satisfactory 0.7 F Failing 0.0
FW Failing 0.0 This grade indicates that a student has stopped participating in a course after the last day to officially withdraw, without achieving a final passing grade, and the student has not received col- lege authorization to withdraw under extenuating circumstances.
P Pass (at least satisfactory – units awarded not counted in GPA). This grade is assigned to those courses in which student achievement is evalu- ated on a Pass-No Pass basis rather than a letter grade (A, B, C, etc.). P-NP courses are so designated in the Announcement of Courses section of the catalog.
NP No Pass (less than satisfactory, or fail- ing–units not counted in GPA). Not attaining course objectives. (Does not affect grade point average at De Anza.)
Non-Evaluative Symbols
(Not to be used in calculating GPA)
I Incomplete. This indicates incomplete academic work for unforeseeable, emer- gency and justifiable reasons at the end of the term. At least 75% of the class must have been completed to qualify
for Incomplete status.
Grade Points
4.0 4.0 3.7 3.3 3.0 2.7 2.3 2.0

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