Online Time Sheet Instructions

Beginning January 2010, all student and temporary employees must report their hours online. All tutors must adhere to to the deadlines specified below to allow time for supervisors to communicate about necessary corrections:

• By midnight of the last day worked for the month, enter all hours, check them against your paper time sheet, add comments to explain, and submit for approval.
• Check back daily to see if your hours have been approved.  If the supervisor has requested corrections, submit them no later than 8:30 am of the 4th day of the next month.
• By 8:30 am on the 5th day of the month, check again to see that your corrections were approved.
• Please use the comments to communicate with your supervisor about your timesheet, and feel free to call and email as well.

For detailed instructions with screenshots, see http://www.deanza.edu/financialaid/employmt.html

For instructions for tutors, with details about the deadlines above, download the pdf Online Time Report Instructions for Student Tutors.

 

ONLINE TIME SHEET INSTRUCTIONS FOR CASUAL AND STUDENT EMPLOYEES

Casual and Student Employees: How to report the hours you work each month.

For Casual and Student employees hired before January 1, 2010, you must retrieve your employee ID and password by clicking on the "forgot password" link from:

https://MyPortal.fhda.edu

Be sure to spell your name exactly as it appears on your social security card and HR records.  

If you were hired after January 1, 2010 login with your CWID and birthday

Campus-Wide ID:  --> This is your Student ID number
Password: --> your birth date (mmddyy)

1) Login to https://MyPortal.fhda.edu . Enter your User Name, User Name is your Student ID/CWID (8 digits) and your Password (PIN Number 6 digits or birthday, until you change it). After successful login, you will change your password and answer the secret questions in case you forget your password in the future.

2)  Once inside the portal, click on the EMPLOYEES tab.

3)   Find the TIME ENTRY box and select the TIME SHEET for your job. Click on ENTER HOURS for each day you worked. Enter time in and out (quarter hours only) and AM or PM. SAVE. You can use COPY if you work the same hours every day. You can enter COMMENTS if you want to send your approver a message along with your time sheet. SAVE. When you are finished, click SUBMIT FOR APPROVAL. Do not click SUBMIT FOR APPROVAL before recording all time worked for the month. You cannot change a time sheet once it is submitted for approval. You can print the entire month by clicking PREVIEW (it is very small). You will enter your PIN again for security.

4) If you want Direct Deposit, click on PAY INFORMATION under the Employee tab and then click on DIRECT DEPOSIT AUTHORIZATION. To enter or change your bank account information, click on UPDATE DIRECT DEPOSIT AUTHORIZATION.

5)  IMPORTANT: If your approver is not willing to sign your time sheet, he/she will send it back to you with comments about the hours in dispute. Keep checking to be sure that your approver has signed the time sheet before the 5^th of the next month to be sure that the hours you submitted will result in a paycheck. If your time sheet says RETURN FOR CORRECTION, you must correct it immediately and send it back with SUBMIT FOR APPROVAL.

YOUR ONLINE TIME SHEET WILL DISAPPEAR 5 CALENDAR DAYS AFTER THE END OF THE MONTH. YOU MUST COMPLETE IT ON THE LAST WORK DAY OF THE MONTH SO THAT YOUR APPROVER(S) HAS TIME TO REVIEW AND APPROVE (OR SEND BACK TO YOU) WITHIN 5 DAYS.