Policies

Consumer Information Disclosures

The federal Higher Education Act requires that designated information be provided to students and employees. This information is available through the links below.

Policies and Procedures

RequirementLink(s)

Admission/Readmission
Institution and academic programs

Main admissions page:
www.deanza.edu/registration/myinfo.html

Certificate/degree programs:
www.deanza.edu/counseling/degreecert.html

Satisfactory Academic Progress
(e.g. Undergraduate / Graduate / program specific, appeal process, academic plan, the treatment of Withdrawals or Incompletes)

www.deanza.edu/financialaid/satprog.html

www.deanza.edu/counseling/probation.html

Recruiter Compensation/Incentive Programs

N/A

Attendance
(e.g. administrative withdrawals, tardiness)

www.deanza.edu/policies/attendance.html

www.deanza.edu/registration/add-drop.html#dropw 

Withdrawals, official and unofficial, drop/add policy 

www.deanza.edu/registration/add-drop.html
Leave of Absence  www.deanza.edu/registration/pdf/extenuatpetition.pdf
Return of Title IV funds 

www.deanza.edu/financialaid/Title_IV.html

Verification  www.deanza.edu/financialaid/AfterFAFSA.html 

Awarding of Title IV funds

(e.g. COA calculation, campus based policy, packaging) 

www.deanza.edu/financialaid/coa.html

 
Academic Year Definition  Link to come 
Campus Based Programs (FWS community service, FSEOG selection) 

www.deanza.edu/financialaid/grants.html 

Credit Balance  www.deanza.edu/financialaid/Disbursementdates.html 
Professional Judgment  www.deanza.edu/financialaid/pjpage.html 
Dependency Overrides www.deanza.edu/financialaid/1516_Dependency_Status_%20Review.pdf
Course Repeats www.deanza.edu/registration/courserepeat.html
Clock hour programs: clock to credit hour calculation Link to come

Catalogs

(e.g. Undergraduate, Graduate, program specific)

Include information on academic calendar, program starts, use of modules
www.deanza.edu/publications/catalog/pdf/dac_catalog_2015-16.pdf

Brochures

Provide at least 2 samples
Link to come

Financial Assistance Information

RequirementLink(s)

A description of all the Federal, State, local, private and institutional student financial assistance programs (need based and non-need based) available to students who enroll at the institution. [34 C.F.R. § 668.42(a)]

www.deanza.edu/financialaid/loans.html

www.deanza.edu/financialaid/grants.html

www.deanza.edu/financialaid/feewaivr.html

www.deanza.edu/financialaid/scholarship.html

Terms and conditions of the Title IV, HEA loans students receive [34 C.F.R. § 668.42(a)(4)], including information published by the Department [HEOA Sec. 488(c) amended HEA Sec. 485(d)]

www.deanza.edu/financialaid/loans.html 
For each program, information must include [34 C.F.R. § 668.42(b)]:
  • Procedures and forms students use to apply for admission or for financial aid
  • Student eligibility requirements
  • Criteria for selecting recipients from the group of eligible applicants
  • Criteria for determining amount of student’s award

www.deanza.edu/financialaid/faforms.html 

www.deanza.edu/financialaid/eligibil.html

 

Rights and responsibilities of students receiving financial assistance, to include [34 C.F.R. § 668.42(c) except where indicated]

www.deanza.edu/financialaid/loans.html 

www.deanza.edu/financialaid/termsandconditions.html 

Contacts for information on financial assistance and institutional issues [34 C.F.R. §§ 668.43(a)(8), 668.44]

 

www.deanza.edu/financialaid/fastaff.html

www.deanza.edu/about/complaints.html

 

Information disclosed to students or parents of students who enter into an agreement regarding a Title IV, HEA loan that the loan will be submitted to NSLDS and accessible by authorized agencies, lenders, and institutions [HEOA 489 amended HEA Sec. 485B]

deanza.edu/financialaid/loans.html

Institutional Information

RequirementLink(s)

Availability of a GED program, if the school admits students who do not have a high school diploma or equivalent [34 C.F.R. § 668.14(b)(13)]

www.deanza.edu/admissions/highschool.html

Cost of attendance (including estimates of tuition/fees, books and supplies, room and board, transportation costs (such as commuting) if applicable, and any additional costs associated with a program in which the student is enrolled or expressed an interest [C.F.R. § 668.43(a)(1)]

www.deanza.edu/financialaid/coa.html 

Refund policy with which the institution is required to comply for return of unearned tuition and fees or other refundable portions of costs paid to the institution [C.F.R. § 668.43(a)(2)] 

www.deanza.edu/registration/cashier/refunds.html 

Requirements and procedures for officially withdrawing [C.F.R. § 668.43(a)(3)] 

www.deanza.edu/registration/add-drop.html 

Summary of requirements related to return of Title IV funds (grant and loan aid) [C.F.R. § 668.43(a)(4)] 

www.deanza.edu/financialaid/satprog.html 

Academic program information (current degree programs; instructional, lab, or other physical facilities which relate to the program(s); faculty & instructional personnel; and any plans for improving academic programs, if such a plan exists [34 C.F.R. § 668.43(a)(5)]

Include information regarding required internships and externships 

www.deanza.edu/counseling/degreecert.html

www.deanza.edu/directory/dir-phone-staff.html 

Names of associations, agencies, and/or governmental bodies that accredit, approve, or license the institution and its programs; and procedures for obtaining or reviewing documents describing accreditation, approval, or licensing [C.F.R. § 668.43(a)(6)] 

www.deanza.edu/accreditation 

Services and facilities available to students with disabilities, including students with intellectual disabilities [C.F.R. § 668.43(a)(7)] 

www.deanza.edu/dsps 
Statement that a student’s enrollment in a program of study abroad approved for credit by the home institution may be considered enrollment at the home institution for the purpose of applying for assistance under Title IV [34 C.F.R. § 668.43(a)(9)] 

De Anza College no longer offers a study abroad program.

www.deanza.edu/publications/catalog/2015-2016/flipbook/#?page=10 

Net Price Calculator

[HEOA Sec. 111 amended HEA Title 1, Part C: added HEA Sec. 132(a), Sec. 132(h) (20 U.S.C. 1015a(a), 20 U.S.C. 1015a(h))] 

https://webprod.cccco.edu/npc/421/npcalc.htm 

www.deanza.edu/financialaid/faresrcs.html

Transfer of Credits policies

including established criteria on transfer of credit earned at another institution, and a list of institution articulation agreements [34 C.F.R. § 668.43(a)(11)] 

www.deanza.edu/transfer/transfer_resources/articulation.html 

www.deanza.edu/admissions/placement/prerequisites/generalrules.html

www.deanza.edu/publications/catalog/2015-2016/flipbook/ - ?page=36 

Copyright Information

Policies and sanctions [34 C.F.R. § 668.43(a)(10)] 

www.deanza.edu/policies/distributioncopyright.html

College Bookstore – ISBN

The International Standard Book Number (ISBN) and retail price information of required and recommended textbooks and supplemental materials

[HEOA Sec. 112 amended HEA Title I, Part C: added HEA Sec. 133(d) (20 U.S.C. 1015b)] 

http://books.deanza.edu/home.aspx

 
Textbook Information  http://books.deanza.edu/SiteText.aspx?id=28720 

Voter Registration Form Availability

[HEOA Sec. 493(a)(1) amended HEA Sec. 487(a)(23) (20 U.S.C. 1094(a)(23)): added HEA Sec. 487(a)(23)(D)]
www.deanza.edu/vote 

Constitution Day

[Division J of Pub. L. 108-447, the "Consolidated Appropriations Act, 2005,'' Dec. 8, 2004; 118 Stat. 2809, 3344-45 (Section 111)]
Link to come 

Written Arrangements

Disclosures to prospective and enrolled students regarding blanket written arrangements on a programmatic basis and not for individual arrangements initiated by students. A description of the written arrangement that the institution has entered, including but not limited to:

  • The portion of the educational program provided by the non-degree/certificate granting school
  • Name and location of the non-degree/certificate granting school
  • Method of delivery of the portion of the program not being offered by the degree or certificate granting school
  • Estimated additional costs the student may incur
[34 C.F.R. § 668.43(a)(12)]
Link to come 

Student Body Diversity

Information on diversity of the student body, including percentage of enrolled, full-time students who are male, female, self-identified members of a major racial or ethnic group, and Federal Pell Grant recipients [HEOA Sec. 488(a)(1)(E) amended HEA Sec. 485(a)(1)]

http://scorecard.cccco.edu/scorecardrates.aspx?CollegeID=421

 

Verification

To students selected for verification, a written statement explaining:

  • documents required for verification
  • student’s responsibilities (correction procedures, deadlines, consequences of missing deadlines)
  • notification (how school will notify student of award changes based on verification and the timeframe for the notification)
[34 C.F.R. § 668.53] 
http://deanza.edu/financialaid/AfterFAFSA.html

Health and Safety Information

RequirementsLink(s)

Vaccination Policy

[HEA Sec. 485(a)(1)(V)]
www.deanza.edu/healthservices/immunize.html

Drug and Alcohol Abuse Prevention Program

  • Penalties associated with drug related offenses
  • Links to 2 most recent program disclosures /distribution
  • biennial review [HEA Sec. 120, 34 C.F.R. Part 86]
www.deanza.edu/healthservices/drugfree.html 
Clery (Campus Security Act) – Two most recent Annual Security Reports  www.fhdapolice.org/2015_FHDA_Annual_Security_Report.pdf 
Crime Statistics  www.deanza.edu/collegeops/clerystatistics.html
Timely Warning and Emergency Notification  Link to come 
Daily Crime Log  www.deanza.edu/emergency/evac_proc.html
Emergency Response/Evacuation 

www.deanza.edu/emergency/beprepared.html

www.deanza.edu/emergency/evac_proc.html 

Missing Person Notification  www.fhdapolice.org/2015_FHDA_Annual_Security_Report.pdf
Page 32 
Fire Safety Reports on Student Housing  (two most recent)  N/A 

Institutional Outcomes

RequirementsLink(s)
Student Right-To-Know Act www.deanza.edu/policies/righttoknow.html
Completion/graduation rates (for short term programs and if required by accrediting agency or State) www.deanza.edu/ir/AwardsbyDivision.html 
Completion/graduation rates for student athletes Link to come 
Equity in Athletics Disclosure Act www.deanza.edu/athletics/eada-title-ix.html 

Other

RequirementsLink(s)

Method of Disclosure

Annual notice to enrolled students of the availability of information required to be disclosed that lists and briefly describes the disclosures and how to obtain the information. 
FERPA notice sent annually with Confirmation of Enrollment email 

FERPA Information

[34 C.F.R. Part 99, § 668.41(c)]

www.deanza.edu/policies/edurights.html 
Health and Safety Exemption Requirement  www.deanza.edu/registration/cashier/studentfees.html 
Establishing and Maintaining an Information Security Program  Available upon request. Contact the FHDA Vice Chancellor for Technology at 650.949.6120 or moreaujoseph@fhda.edu.  
Teacher Preparation Report Link to come 
Misrepresentation Link to come 

College Navigator Website

Does it include a direct link to the institution’s web site that provides in an easily accessible manner:

  • student activities offered by the institution
  • services offered by the institution for individuals with disabilities (including intellectual disabilities)
  • career and placement services offered to students during and after enrollment, and
  • institutional policies related to transfer of credit from other institutions
Link to come 
Teacher Preparation Program Report  Link to come 
Availability of Employee for Dissemination Purposes  Link to come 

Gainful Employment

Disclosures related to programs preparing students for gainful employment [34 C.F.R. § 668.6(b)]. 

Sample for a Program

www.deanza.edu/workforceed/ged/

www.deanza.edu/workforceed/ged/gedtDA.html?q=gedt-004480-52.0301a

Distance Education/Online Learning

RequirementsLink(s)
A list of all programs that are offered at physical campus locations www.deanza.edu/counseling/degreecert.html

A list of all programs that includes courses that are offered via distance education, regardless of the percentage (e.g. online)

www.deanza.edu/online-ed/schedule.html

Please provide whatever materials that explain the faculty role in regards to interaction with students in distance education courses (e.g. faculty contract, handbook, job description, policy, training materials).

Course Management System training with embedded teaching and learning online tools: www.deanza.edu/online-ed/facultyresources/catalyst_training.html
References and Resources for faculty teaching online: www.deanza.edu/online-ed/facultyresources/
Instructional Design support for faculty teaching online: www.deanza.edu/online-ed/catalyst_tutorial/
Technology Training Workshops: www.deanza.edu/professionaldev/
 
Any instructions or materials provided to students for participation in online courses www.deanza.edu/online-ed/student_resources.html

Correspondence Courses

RequirementsLink(s)
The percentage of correspondence courses offered in the last complete award year N/A. No correspondence courses.

A list of all courses offered in the latest complete award year, identifying those courses that are correspondence 

N/A. No correspondence courses.

Marketing Materials 

Indicate type of marketing materials the institution utilizes and provide an example of each type (e.g. publications, print, tv, radio, social media, Internet)  

Third Party Servicers

RequirementsLink(s)
List of all Third Party Servicers involved in marketing, recruitment, and admissions and a description of the services they provide N/A

List of all Third Party Servicers involved in the administration of Title IV

N/A


Policies
Contact:
Communications Office
Phone: 408.864.8948
sizeplaceholder


Last Updated: 9/9/16