Selection of Applicants to be verified
Only those students who are selected for verification by the Central Processor are subject to verification at De Anza College in accordance with the following criteria:
At the time the students’ ISIR is received by De Anza a tracking requirement email is generated notifying the student they were selected for verification and indicates what documentation is needed to complete the verification process.
Each academic year, the FHDA Financial Aid Office updates the verification forms to meet the guidelines set forth in the FSA Handbook.
- After all documents are received, the processor responsible for the student group completes verification. If discrepancies are found, the processor will make required corrections to the ISIR data.
- No federal or state aid awarded to a student until the verification process has been completed. This includes receiving the updated ISIR that accurately reflects any EFC changes or other updates determined as a result of verification.
Acceptable Documentation & Forms
It is the responsibility of the student to provide required documentation to complete the process.
Acceptable documentation includes:
- The accurate/legible completion of the verification worksheet (V1(Standard Verification), V4(Custom Verification Group), V5(Aggregate Verification Group) or V6(Household Resources Group)) that includes household size and number in college. They are available via the De Anza financial aid website
- We recommend students utilize the IRS data retrieval tool when completing or updating their FAFSA information. Otherwise, a tax transcript from the IRS for student and parents will be required for tax filers
- Non tax filers who report income, will be required to provide a copy of their W2, unless self-employed,
- Signed statement concerning untaxed income or benefits, if required. This can include information regarding child support or SNAP benefits
- If conflicting information is noticed or further documentation is required, the student is notified via the Financial Aid tab in MyPortal
- If it is determined during the verification process that a student is attempting to perpetrate fraud, it is the responsibility of the Director of Financial Aid to notify the Office of Inspector General (OIG)
Data Elements to be verified with regard to verification group:
- Household size
- Number in college
- SNAP (Supplemental Nutrition Assistance Program)
- Child support paid
- Non-tax filers – provide proof of income earned from work if included on FAFSA
- Tax Filers – Adjusted gross income (AGI) US Income Tax Paid, Education credits, untaxed IRA distributions, untaxed pensions, IRA deductions, tax exempt interest
Unusual Enrollment History (UEH)
Effective with the 2015-2016 school year, the U.S. Department of Education has established new regulations to prevent fraud and abuse in the Federal Pell Grant Program and Federal Direct Loans by identifying students with unusual enrollment histories. What this means for you:
- If you received the Federal Pell Grant and/or Federal Direct Loans at multiple institutions in recent academic years (2012-13, 2013-14 2014-15 and 2015-16), your 2016-17 Free Application for Federal Student Aid (FAFSA) will be flagged (see next bullet for flag indicators) for unusual enrollment history (UEH).
- The flags “2” and “3” will be indicated on your Student Aid Report (SAR) and our Financial Aid Department will be required to review your enrollment history to determine whether or not you are enrolling only long enough to receive cash refunds of Federal student aid.
- If you received the Federal Pell Grant and/or Federal Direct Loans and credit hours (passing grades: A-D) were not earned at each institution attended during these award years, you may be determined ineligible for Federal financial aid.
- The Financial Aid Department will determine if you had a legitimate (valid) reason for having unusual enrollment at multiple institutions.
- You may be asked to provide valid documentation explaining the reason behind your unusual enrollment history, including transcripts from the previous institutions.
- If documentation is needed, the Financial Aid Department will contact you by email or letter detailing the appropriate documentation needed.
- NOTE: Unusual Enrollment History (UEH) must be resolved before you will receive Federal financial aid.